Tender

Horsham District Council - Grounds Maintenance Services Contract

HORSHAM DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Tender

01 Jun 2021 at 15:18

Tender Notice
Summary of the contracting process

The Horsham District Council is seeking tenders for a Grounds Maintenance Services Contract, identified as CRBC - 032744. This procurement falls under the services category, specifically focusing on grounds maintenance services, and is located in West Sussex, United Kingdom. The tender is currently in the active stage, with submissions due by 14 July 2021. Contracts are expected to commence on 1 February 2022, running for an initial period of seven years, until 31 January 2029, with options for extension based on performance. The estimated contract value is between £4,690,000 and £6,118,000.

This tender presents significant opportunities for landscaping and grounds maintenance businesses looking to expand their portfolio in the public sector. Companies specialising in grass cutting, litter collection, and horticultural services would be well-suited to compete. Additionally, firms that can offer minor repair works and maintenance of public spaces are encouraged to consider this tender, particularly due to the Council's development of a business case for further maintenance services like play inspections. Such initiatives offer potential for long-term partnerships with the council as well.

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Notice Information

Notice Title

Horsham District Council - Grounds Maintenance Services Contract

Notice Description

Horsham District Council (the Council) invites tenders for the provision of Grounds Maintenance Services. The Commencement Date for the delivery of the services is scheduled to be on 1 February 2022 at 00:00 hours. The Contract will be awarded for a period of 7 years until 31 January 2029. The Authority may extend this agreement beyond the Initial Term by a further period or successive periods of one year or more up to a maximum of seven (7) years in total subject to performance and the absolute discretion of the Council. The parks and countryside estate is spread across the District's towns and villages, though with a concentration of sites in Horsham town. These range from the Green Flag award-winning Horsham Park, recreation grounds, ornamental shrub beds, amenity greenspace, closed graveyards and an active cemetery. In total there is some 120ha of land to be managed within the Contract, split across over 230 sites The Contract covers planned maintenance as well as remedial and reactive work, the full details of all requirements are contained within the tender documentation, however the contract includes grass cutting, strimming and litter picking of public areas, hedge cutting, maintenance of shrub beds, sport pitch marking and maintenance, provision and watering of floral displays, ditch clearance, and weed control. The contract also includes the provision of minor works in its public spaces which includes for example fencing, repair, removal and installation of street furniture, broadwalk or paving repairs. The Council is developing a business case for the outsourcing of play inspections, bin emptying and associated maintenance services and therefore is seeking pricing relating to this in order to inform the business case. Bidders should be aware that the estimated value of this element is in the region of PS100k p.a. This sum is included in the estimated contract value in the contract notice but cannot be guaranteed. The Council is managing this tender process and communicating with Bidders using the SE Shared Services e-sourcing portal hosted by In-Tend Limited (the "Portal"). No hard copy documents will be issued and all communications with the Council (including submission of tenders) will be conducted via the Portal. Additional information: The Council is managing this tender process and communicating with Bidders using the SE Shared Services e-sourcing portal hosted by In-Tend Limited (the "Portal"). All tender documentation is available to download from the SE Shared Services portal. No hard copy documents will be issued and all communications with the Council (including submission of tenders) will be conducted via the Portal. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9ed51e6e-5ec1-4b30-a489-c83e0e1c2cc2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/18a3f2fd-db00-4469-9941-2dd59aca05ee
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£6,118,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Jun 20214 years ago
Submission Deadline
14 Jul 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2022 - 31 Jan 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HORSHAM DISTRICT COUNCIL
Contact Name
Jo Newton-Smith
Contact Email
jo.newton-smith@horsham.gov.uk
Contact Phone
01403 215299

Buyer Location

Locality
WEST SUSSEX
Postcode
RH12 1RL
Post Town
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ28 West Sussex (North East)
Delivery Location
TLJ South East (England)
Local Authority
Horsham
Electoral Ward
Denne
Westminster Constituency
Horsham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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