Planning

File Tracker Electronic System

HEREFORDSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Planning

16 Jan 2019 at 08:33

Market Engagement Notice
Planning

17 Oct 2018 at 07:24

Market Engagement Notice
Summary of the contracting process

The Herefordshire Council is currently in the planning stage of a procurement process for the "File Tracker Electronic System." The initiative aims to replace the outdated file tracking system used by the council's Modern Records Unit, located in Hereford, United Kingdom. This process is classified under the CPV code for Library software packages (48160000) and involves the engagement of potential suppliers until 16 January 2019. Interested parties are encouraged to submit their expressions of interest via the 'Supplying the Southwest Portal'.

This tender presents a valuable opportunity for businesses specializing in electronic software solutions, particularly small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that can fulfil the requirements of the council. Companies with expertise in compliance software packages and those adept at developing systems for managing public records will find this opportunity well-suited to their capabilities, enabling them to expand their service offerings in the public sector.

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Notice Information

Notice Title

File Tracker Electronic System

Notice Description

Herefordshire Council's Modern Records Unit was set up in 2000 to provide the storage of non-current paper records; that is, any records that are only occasionally referred to, and/or which have to be kept for a certain period of time for legal, financial, administrative or operational reasons. The Freedom of Information Act 2000, General Data Protection Regulations/Data Protection Act 2018 and the Environmental Information Regulations 2004 give members of the public two basic rights: * The right to know if a public authority holds information * The right to have access to that information (subject to certain exemptions) Herefordshire Council is required to respond to requests for information under this legislation within a certain period of time. It is therefore vital that staff have efficient access to files held at the Modern records Unit. Herefordshire Council is looking to replace the existing file tracking system with an electronic solution and is undertaking this soft market test to enable us to identify any potentially suitable electronic systems to deliver what is required. Additional information: Herefordshire Council has published this Soft Market Test on the 'Supplying the Southwest Portal'. To view the documentation related to this opportunity you will need to register on the portal, if you are not already register with Procontract, and express an interest in the opportunity. To Register with Supplying the Southwest Portal (Procontract) click on the link below or copy and paste the link into your browser address bar; https://www.supplyingthesouthwest.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9fbfc9ba-4eb7-4c90-9e8b-d94cb9e31fd1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/03c38062-ed40-4698-b173-3c105d2a4706
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48160000 - Library software package

48170000 - Compliance software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jan 20197 years ago
Submission Deadline
Not specified
Future Notice Date
16 Jan 2019Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEREFORDSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Post Town
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG West Midlands (England)
Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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