Tender

Bells Field Soft Landscape Maintenance Contract

COLEFORD TOWN COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

11 Feb 2025 at 14:36

Tender Notice
Tender

03 Feb 2025 at 21:28

Tender Notice
Summary of the contracting process

Coleford Town Council is seeking submissions for the "Bells Field Soft Landscape Maintenance Contract" to manage various soft landscape maintenance tasks as outlined in the Landscape and Ecological Management Plan (LEMP). The procurement is an open procedure (below threshold) and falls under the "Planting and maintenance services of green areas" industry category, with additional classification of "Tree pruning and hedge trimming". The services are to be delivered in Coleford, with paper submissions directed to the Coleford Town Council office at 4 Mushet Walk, Coleford, GL16 8BQ. Key dates include the tender period ending on 5th March 2025 at 12:00 PM, with the contract period commencing on 1st April 2025 and concluding on 31st March 2027.

This tender presents a substantial opportunity for businesses specialising in landscape maintenance to engage in long-term, recurring work with the potential for consistent revenue over the contract period. SMEs focused on grounds maintenance, particularly those with experience in ecological management and sustainability, are well-suited to compete for this contract. The extensive scope of work, including tasks such as grass cutting, hedge trimming, manual weeding, and seasonal fertilising, opens doors for businesses looking to expand their portfolio in public sector contracts.

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Notice Information

Notice Title

Bells Field Soft Landscape Maintenance Contract

Notice Description

Submissions in paper format to Coleford Town Council office: 4, Mushet Walk, Coleford GL16 8BQ Schedule of Tasks Bells Field Soft Landscape Maintenance Based on the Landscape and Ecological Management Plan (LEMP) All the soft landscaping maintenance tasks in the Landscape and Ecological Management Plan, following the detail in the plan, excluding tree safety work but including: * Cutting of the amenity grass area across the growing season, to maintain a length of grass in accordance with the LEMP, with no or very little arisings. * Cutting of grass and hedge on the access path bordering houses behind Lords Hill * Cutting a pathway through the wildlife area * All obstacles, edges, etc to be strimmed at the same time, as part of the grass cutting procedure * Front areas to be hand mowed * All paths etc to be cleaned of grass after operation * Inspection/litter pick required before starting works. Litter can be put in site bins * Monthly hand weeding of shrub areas across the growing season and remove arisings * Tri-annual hand weeding and/or treatment with non-toxic, insect-friendly weed killer of the hedgerows during the growing season, and remove arisings. * Hand weeding the area 1 metre around all standard tree bases to be carried out monthly * Twice-yearly fertilising of amenity grass areas * Cut and collect meadow grass twice a year, once in April before seeding, and once in August/September. Depending on amount of grass collected, by agreement with the Council, arisings will either need to be removed from site, spread around the edges of the wildlife area, or a combination of both * Twice-yearly cut of box hedgerow, in June and August * Hedges in wild areas to be cut back (faced) to grass edge twice yearly; once in February and once in Autumn. Arisings to be removed. * Twice-yearly checks of tree stakes, removing as necessary * Twice-yearly removal of leaf litter from soft landscape areas * Annual application of slow-release fertiliser to shrubs and planting beds * Annual inspection and trim of hedgerows, cutting back any invasive weeds * Annual inspection and pruning of trees and shrubs * Annual weed control of all soft landscape areas * Watering of the ornamental shrub and groundcover areas in summer, as required * Annual clearance of the swales * Path edging to be trimmed and tidied every quarter All arisings from maintenance works to be collected and removed responsibly. Proof of disposal should be available if requested.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9ff421c1-61a3-4211-8e69-594421daf2f8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/da305be6-7112-4a1b-a9a6-2fb0f84becc7
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77310000 - Planting and maintenance services of green areas

77340000 - Tree pruning and hedge trimming

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Feb 20251 years ago
Submission Deadline
5 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2025 - 31 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COLEFORD TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLEFORD
Postcode
GL16 8BQ
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
Not specified
Local Authority
Forest of Dean
Electoral Ward
Coleford
Westminster Constituency
Forest of Dean

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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