Tender

Invitation to Tender - Digitalised Qualification Management System (QMS)

MINISTRY OF DEFENCE

This public procurement record has 1 release in its history.

Tender

17 Feb 2021 at 15:54

Tender Notice
Summary of the contracting process

The Ministry of Defence is seeking bids for the Invitation to Tender for a Digitalised Qualification Management System (QMS) with a budget of £100,000. This procurement falls within the services industry, specifically concerning document management systems, and is situated in the South West region of England. The tender process is currently in the active stage, with responses required by 10 March 2021. The contract period is set to commence on 16 March 2021 and will run until 15 March 2024, focusing on enhancing efficiency and compliance within Defence awarding processes.

This tender presents a significant opportunity for businesses specialising in digital systems and certification processes, particularly those with capabilities in developing scalable management solutions that align with regulatory frameworks. Companies with experience in document management systems and digital certification services, especially SMEs, would be well-positioned to compete for this contract. The move towards a digital academy signifies a progressive shift in Defence operations, creating avenues for innovation and long-term partnerships.

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Notice Information

Notice Title

Invitation to Tender - Digitalised Qualification Management System (QMS)

Notice Description

The Defence Awarding Organisation (DAO) requires a digitalised qualification management system (QMS) to improve efficiency, reduce regulatory risk and grow capacity to meet increasing Defence demand. The awarding organisation (AO) landscape is moving from physical printed certification to digital certificates and the regulatory burden is increasing, resulting in the DAO requiring stronger compliance processes across its centres; otherwise, DAO risk the chance of regulatory sanction. Consequently, to help future proof, and reduce risk, DAO requires a QMS that provides: - Governance control - Qualification development and management - Centre control - Digital certification DAO needs to align with Defence Academy's (DefAc), intent to become a digital academy and offer eCertificates and only physical 'printed' qualification certification as an option for the learner, thus removing default manual certificate process that currently exists within DAO and across all centres. The requirement is for a new scalable DAO QMS, to support the existing DAO portfolio of 123 regulated qualifications, with freedom to expand, managed across 32+ active DAO centres and awarding qualifications to 20-30k+ learners per year. Responses to this Invitation to Tender must be uploaded on to the Defence Sourcing Portal (DSP) by no later than the tender return date specified. Please refer to the Notice for Tenderers / Submission of Tender for further information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a01cd42c-3461-4d57-ba60-dd6e859dbe2d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b1f98b64-7b7d-4f99-a26a-9ad6a4f84737
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48311100 - Document management system

48610000 - Database systems

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Feb 20215 years ago
Submission Deadline
10 Mar 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Mar 2021 - 15 Mar 2024 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHRIVENHAM
Postcode
SN6 8LA
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLK South West (England)
Local Authority
Vale of White Horse
Electoral Ward
Watchfield & Shrivenham
Westminster Constituency
Witney

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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