Tender

Gateway to Homechoice: Choice Based Letting Software

EAST SUFFOLK COUNCIL

This public procurement record has 3 releases in its history.

TenderAmendment

09 Nov 2021 at 15:17

Tender Notice
TenderAmendment

19 Oct 2021 at 11:37

Tender Notice
Tender

29 Sep 2021 at 13:11

Tender Notice
Summary of the contracting process

The East Suffolk Council is currently seeking suppliers for the "Gateway to Homechoice: Choice Based Letting Software" project, a public procurement initiative aimed at reconfiguring an integrated housing system for seven local authorities in the East of England. This process falls under the open procedure procurement method and is classified under services, specifically involving software package and information systems. The tender period concludes on 11th November 2021, and the contract is expected to start on 1st March 2022, lasting until 29th February 2024. The procurement is focused on developing a system that will enhance the management of housing registers and lettings, including features like online registration, secure customer portals, and a dynamic shortlisting mechanism.

This tender presents ample opportunities for businesses, especially those specialising in software development, IT services, and system integration that target local government solutions. Given the extensive requirements detailed by the East Suffolk Council, such as customisation capabilities and data migration support, small and medium enterprises (SMEs) with innovative technology offerings and a strong understanding of public sector needs would be particularly well-placed to compete. Additionally, firms with experience in creating user-friendly interfaces and secure applications may find this project to be a strategic avenue for growth.

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Notice Information

Notice Title

Gateway to Homechoice: Choice Based Letting Software

Notice Description

Gateway to Homechoice is made up of a group of seven local authorities within the Gateway partnership as below: 1. Babergh District Council 2. Braintree District Council 3. Colchester Borough Council 4. East Suffolk Council 5. Ipswich Borough Council 6. Maldon District Council 7. Mid Suffolk District Council The partnership is looking to reprocure its IT system and will need an integrated housing register, choice-based lettings and homelessness system with the following requirements: o Unlimited number of licences available/users of the system o Online registration and housing register application process o Ability for applicants to view and edit their housing register information o Document upload facility for applicants to provide verification documents o Secure customer portal where customers can access their account o Built-in logic so that the system determines Band and bedroom need taken from the Gateway Allocations policy o Built-in logic for shortlisting - a dynamic shortlisting whereby the system shortlists properties based on the Allocations policy and a o Homelessness module which links to the housing register module and also adheres to the data collection requirements set by the Ministry of Housing, Communities and Local Government o Customisable Enhanced Housing Options wizard o Complete data migration from existing system(s) into the software provided will be required as part of implementation There are also approximately 40 housing providers that use the system to advertise their void properties and to shortlist applicants and allocate their properties. Whilst this is a joint procurement, contracts will be held with each member of the group separately. Additional information: The tender documentation is free to access on the following link. https://in-tendhost.co.uk/eastsuffolk Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a1061154-0b5e-4183-aeec-2cbcf8d693b7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a2b95510-daca-4be4-a7b1-bdcd65a7b8c2
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Nov 20214 years ago
Submission Deadline
11 Nov 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2022 - 29 Feb 2024 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST SUFFOLK COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOODBRIDGE
Postcode
IP12 1RT
Post Town
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH63 East Suffolk
Delivery Location
Not specified
Local Authority
East Suffolk
Electoral Ward
Melton
Westminster Constituency
Suffolk Coastal

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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