Award

Provision of catering, hospitality, event management and support services to the Uckfield Civic Centre

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

23 May 2017 at 10:29

Award Notice
Tender

18 Nov 2016 at 20:16

Tender Notice
Summary of the contracting process

The procurement process involves The Litmus Partnership Ltd seeking tenders for the provision of catering, hospitality, event management, and support services at the Uckfield Civic Centre, located in Uckfield, England. This contracting opportunity, classified under catering services (CPV code 55520000), had a tender period that closed on 1st September 2015, with a subsequent contract period starting from 1st January 2016 and expected to run until 31st December 2020. The selected tenderer will manage a 70-seat public restaurant and other hospitality services under a five-year contract, with an optional two-year extension. The procurement method was selective, employing a restricted procedure for tender submissions.

This tender presents an excellent opportunity for businesses in the hospitality and catering sector, particularly those that can deliver comprehensive event management services. Companies with experience in managing restaurant operations or large-scale event planning would be particularly well-suited to compete for this contract, as the Civic Centre aims to enhance its service offerings and attract a wider range of events. Interested parties should prepare to demonstrate their qualifications and may benefit from leveraging the local community connections associated with the Uckfield Civic Centre to ensure successful bidding and contract fulfilment.

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Notice Information

Notice Title

Provision of catering, hospitality, event management and support services to the Uckfield Civic Centre

Notice Description

The successful tenderer will be required to provide catering, hospitality and event management and support services at Uckfield Civic Centre. The Civic Centre currently houses the Town Council Offices, but also has different sized rooms that are available for hire with or without hospitality provided by the in-house catering service. In addition to the Civic Centre meeting rooms, the Council owns Foresters Hall, which is a 5 minute drive away. Currently, this hall is hired out for voluntary youth groups and commercial exercise classes among other things. Fundamental to this procurement is the operation of a 70 seat public restaurant, which is open between 10:00-15:00, Monday to Saturday. It is also used as a licensed bar for evening functions. Uckfield Town Council is looking for a suitably experienced and qualified operator to manage the public restaurant, events, hospitality, room bookings and support services at the Civic Centre. The Civic Centre is a valuable local resource, which has scope to grow from the development of the current public restaurant and commercial events. In return for a 5 year contract with the option to extend for a further 2 years, the successful company will be expected to successfully TUPE current staff and be responsible for the general management of the catering and event booking procedure. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/uckfield_civic_centre The closing date for receipt of the Pre-Qualification Questionnaire is 1.9.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a19652e1-adc8-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/136e7b85-e549-4521-af6a-6c5e2c900e96
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55520000 - Catering services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 May 20178 years ago
Submission Deadline
1 Sep 2015Expired
Future Notice Date
Not specified
Award Date
30 Dec 201510 years ago
Contract Period
31 Dec 2015 - 1 Jan 2016 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
UCKFIELD
Postcode
TN22 1AE
Post Town
Tonbridge
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLJ South East (England)
Local Authority
Wealden
Electoral Ward
Uckfield New Town
Westminster Constituency
East Grinstead and Uckfield

Supplier Information

Number of Suppliers
1
Supplier Name

NO CONTRACT AWARDED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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