Award

Venue - Off campus graduations 2024

LEEDS TRINITY UNIVERSITY

This public procurement record has 2 releases in its history.

Award

11 Dec 2023 at 18:04

Award Notice
Tender

27 Mar 2023 at 06:26

Tender Notice
Summary of the contracting process

LEEDS TRINITY UNIVERSITY is seeking an off-campus venue for its Graduation Ceremonies 2024. The venue must accommodate up to 250 graduands per ceremony, with specific spaces for gowning, registration, ceremony, and live streaming if required. The ceremonies are expected to take place in July and December 2024. The procurement method is a limited competitive quotation, with a contract value of £50,000 and a tender closing date of 6th April 2023.

This tender offers opportunities for small and medium enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations specializing in providing event services or venue management. Businesses with expertise in organising ceremonies, AV services, catering, and logistics are well-suited to compete. The procurement presents a chance for businesses located in or able to serve the Leeds area to engage with LEEDS TRINITY UNIVERSITY and showcase their capabilities in event planning and management.

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Notice Information

Notice Title

Venue - Off campus graduations 2024

Notice Description

The university seeks to source an off-campus venue for its Graduation Ceremonies 2024. Venue specification * Capacity: o Ability to accommodate up to 250 graduands per ceremony, with four guests - total per ceremony: 1,250 - and staff involved (c.50) o Two Graduation ceremonies to be held per day (morning and afternoon) o One evening Honorary Fellowship ceremony to be held in July * Spaces: o Appropriate rooms to accommodate: Staff gowning/procession formation Student registration, gowning and photography Ceremony space with staging (to accommodate all graduands and at least two guests, plus staff) Live-streaming space if required (for remaining two guests if needed) Separate reception area for after the ceremony * Technology/AV requirements: o Wi-Fi within the venue o Appropriate lighting in ceremony space o Mic/lectern available for the speakers during the ceremony o Ability to livestream the ceremonies to YouTube * Facilities: o Able to accommodate/deliver a tokened drinks reception with alcoholic and non-alcoholic options, and option for guests to purchase more o All spaces and rooms must be accessible e.g. by lift/ramp * Availability: o Available for both July and December ceremonies (currently anticipated to take place w/c 15 July 2024 and w/c 16 December 2024) o Ability to set-up the day before with the space kept in-tact for the days/week of the ceremonies * Transport/travel links: o Good public transport links for travelling guests and/or suitable parking provision o Parking for supplier van * Location: o Relevant and accessible to Leeds Trinity University e.g. Leeds city centre, city of Leeds area, Horsforth area

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a245c319-8e7e-4972-b67b-7a4f9fae9dd7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a7194829-a52d-4ce9-86f9-a3d3a1935e82
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79950000 - Exhibition, fair and congress organisation services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
£100,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
11 Dec 20232 years ago
Submission Deadline
6 Apr 2023Expired
Future Notice Date
Not specified
Award Date
11 Dec 20232 years ago
Contract Period
29 Apr 2023 - 31 Dec 2024 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEEDS TRINITY UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS18 5HD
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Horsforth
Westminster Constituency
Leeds North West

Supplier Information

Number of Suppliers
1
Supplier Name

LEEDS THEATRE TRUST

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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