Notice Information
Notice Title
Property Asset Management Solution
Notice Description
Corporate Landlord - Property Asset Management Solution & Maintenance Property Asset Management Solution The Property Asset Management IT Solution is intended to hold the master ownership record for all property (and some land) assets owned by the Council, as well as the facilities management assets within buildings. The ownership records include: - 2,700 operational assets, occupied / directly managed by the Council; - 860 "indirect" assets - let to other parties but not for investment purposes (eg assets let to community groups and organisations offering services on the Council's behalf); - 700 Investment assets (let to other parties for commercial purposes that provide commercial rents to the Council); - 2,000 Infrastructure assets (ie highways, footpaths, cycleways, highway verges and docks infrastructure). NB Corporate Landlord manages the ownership records of these assets however there is a separate infrastructure asset management IT system for all other functions and activities; - 29,000 Council Dwellings assets, of which about 2,000 are flats let on long leases under Right To Buy (the Council retains the freehold) - NB Corporate Landlord manages the ownership records of these assets however there is a separate Housing asset management IT system for all other functions relating to council dwellings. Initial Term - 20/06/2025 to 19/06/2030 (PS663,000) Optional Extension - 20/06/2030 to 19/06/2032 (PS204,000)
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-a2adef24-b40b-4fd8-a2ee-38de372fb774
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/3b7a0d6c-670a-41e2-a301-5cadf2fd491e
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- £721,000 £500K-£1M
- Lots Value
- Not specified
- Awards Value
- £663,000 £500K-£1M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 20 Jun 20258 months ago
- Submission Deadline
- 12 Mar 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 18 Jun 20258 months ago
- Contract Period
- 19 Jun 2025 - 19 Jun 2030 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BRISTOL CITY COUNCIL
- Contact Name
- Tom Lynes
- Contact Email
- tom.lynes@bristol.gov.uk
- Contact Phone
- +44 0
Buyer Location
- Locality
- BRISTOL
- Postcode
- BS1 5TR
- Post Town
- Bristol
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK5 West of England
- Small Region (ITL 3)
- TLK51 Bristol, City of
- Delivery Location
- TLK South West (England)
-
- Local Authority
- Bristol, City of
- Electoral Ward
- Hotwells and Harbourside
- Westminster Constituency
- Bristol Central
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/3b7a0d6c-670a-41e2-a301-5cadf2fd491e
20th June 2025 - Awarded contract notice on Contracts Finder
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-a2adef24-b40b-4fd8-a2ee-38de372fb774-2025-06-20T16:27:58+01:00",
"date": "2025-06-20T16:27:58+01:00",
"ocid": "ocds-b5fd17-a2adef24-b40b-4fd8-a2ee-38de372fb774",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "BRISTOLCC001-DN757954-19622016",
"title": "Property Asset Management Solution",
"description": "Corporate Landlord - Property Asset Management Solution & Maintenance Property Asset Management Solution The Property Asset Management IT Solution is intended to hold the master ownership record for all property (and some land) assets owned by the Council, as well as the facilities management assets within buildings. The ownership records include: - 2,700 operational assets, occupied / directly managed by the Council; - 860 \"indirect\" assets - let to other parties but not for investment purposes (eg assets let to community groups and organisations offering services on the Council's behalf); - 700 Investment assets (let to other parties for commercial purposes that provide commercial rents to the Council); - 2,000 Infrastructure assets (ie highways, footpaths, cycleways, highway verges and docks infrastructure). NB Corporate Landlord manages the ownership records of these assets however there is a separate infrastructure asset management IT system for all other functions and activities; - 29,000 Council Dwellings assets, of which about 2,000 are flats let on long leases under Right To Buy (the Council retains the freehold) - NB Corporate Landlord manages the ownership records of these assets however there is a separate Housing asset management IT system for all other functions relating to council dwellings. Initial Term - 20/06/2025 to 19/06/2030 (PS663,000) Optional Extension - 20/06/2030 to 19/06/2032 (PS204,000)",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "South West",
"countryName": "United Kingdom"
}
]
}
],
"value": {
"amount": 721000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"tenderPeriod": {
"endDate": "2025-03-12T12:00:00Z"
},
"contractPeriod": {
"startDate": "2025-06-20T00:00:00+01:00",
"endDate": "2030-06-19T23:59:59+01:00"
},
"suitability": {
"sme": true,
"vcse": true
},
"mainProcurementCategory": "services"
},
"parties": [
{
"id": "GB-CFS-107820",
"name": "Bristol City Council",
"identifier": {
"legalName": "Bristol City Council"
},
"address": {
"streetAddress": "Bristol City Council, City Hall, College Green",
"locality": "Bristol",
"postalCode": "BS1 5TR",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Tom Lynes",
"email": "Tom.Lynes@bristol.gov.uk",
"telephone": "+44 0"
},
"details": {
"url": "https://www.bristol.gov.uk/"
},
"roles": [
"buyer"
]
},
{
"id": "GB-CFS-252978",
"name": "Concerto Support Services Ltd",
"identifier": {
"legalName": "Concerto Support Services Ltd"
},
"address": {
"streetAddress": "WA4 6HL"
},
"details": {
"scale": "sme",
"vcse": false
},
"roles": [
"supplier"
]
}
],
"buyer": {
"id": "GB-CFS-107820",
"name": "Bristol City Council"
},
"awards": [
{
"id": "ocds-b5fd17-a2adef24-b40b-4fd8-a2ee-38de372fb774-1",
"status": "active",
"date": "2025-06-19T00:00:00+01:00",
"datePublished": "2025-06-20T16:27:58+01:00",
"value": {
"amount": 663000,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-CFS-252978",
"name": "Concerto Support Services Ltd"
}
],
"contractPeriod": {
"startDate": "2025-06-20T00:00:00+01:00",
"endDate": "2030-06-19T23:59:59+01:00"
},
"documents": [
{
"id": "1",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/3b7a0d6c-670a-41e2-a301-5cadf2fd491e",
"datePublished": "2025-06-20T16:27:58+01:00",
"format": "text/html",
"language": "en"
}
]
}
]
}