Award

Digitisation of Historic Planning Documents

BRISTOL CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

16 Mar 2020 at 12:31

Award Notice
Award

17 Jun 2019 at 11:23

Award Notice
Summary of the contracting process

Bristol City Council has recently completed a public procurement process for the "Digitisation of Historic Planning Documents" project, which falls under scanning services in the services category. The procurement was executed through a direct award, with a total value of £50,000. The contract period commenced on 16 March 2020, concluding on 30 June 2020. This initiative was particularly aligned with the need for digitisation of historical documents held by the council, and had a tender period that ended on 1 March 2020.

This contract presents valuable opportunities for businesses involved in document management and digitisation services, particularly those with expertise in scanning historical documents. Companies catering to this sector—especially small to medium-sized enterprises—may find this contract relevant to their capabilities. By competing for similar future contracts, businesses can enhance their portfolio and expand their operations within the public sector, leveraging their technological solutions for efficient document handling and archiving.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Digitisation of Historic Planning Documents

Notice Description

The digitisation of planning documents including historical notices, drawings etc. held by Bristol City Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a387965b-f577-45cd-b090-a0516a45ca36
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ec61aa82-5655-433c-80df-9e30c3bd214d
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79999100 - Scanning services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
£150,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
16 Mar 20205 years ago
Submission Deadline
1 Mar 2020Expired
Future Notice Date
Not specified
Award Date
10 Jun 20196 years ago
Contract Period
16 Mar 2020 - 30 Jun 2020 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRISTOL CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 5TR
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Hotwells and Harbourside
Westminster Constituency
Bristol Central

Supplier Information

Number of Suppliers
2
Supplier Names

BOX-IT

BOX-IT DATA MANAGEMENT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-a387965b-f577-45cd-b090-a0516a45ca36-2020-03-16T12:31:59Z",
    "date": "2020-03-16T12:31:59Z",
    "ocid": "ocds-b5fd17-a387965b-f577-45cd-b090-a0516a45ca36",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "BRISTOLCC001-DN471269-02863825",
        "title": "Digitisation of Historic Planning Documents",
        "description": "The digitisation of planning documents including historical notices, drawings etc. held by Bristol City Council.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79999100",
            "description": "Scanning services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 40000,
            "currency": "GBP"
        },
        "value": {
            "amount": 50000,
            "currency": "GBP"
        },
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "tenderPeriod": {
            "endDate": "2020-03-01T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2020-03-16T00:00:00Z",
            "endDate": "2020-06-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-54258",
            "name": "Bristol City Council",
            "identifier": {
                "legalName": "Bristol City Council"
            },
            "address": {
                "streetAddress": "City Hall, College Green",
                "locality": "Bristol",
                "postalCode": "BS1 5TR",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Geraint Harris",
                "email": "geraint.harris@bristol.gov.uk",
                "telephone": "+44 1179223194"
            },
            "details": {
                "url": "https://www.bristol.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-222375",
            "name": "Box-IT Data Management Ltd",
            "identifier": {
                "legalName": "Box-IT Data Management Ltd"
            },
            "address": {
                "streetAddress": "Winnall Down Fair Lane Winchester SO21 1HF Hampshire UK"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "GB-CFS-139864",
            "name": "Box-It",
            "identifier": {
                "legalName": "Box-It"
            },
            "address": {
                "streetAddress": "SO21 1FP"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-54258",
        "name": "Bristol City Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-a387965b-f577-45cd-b090-a0516a45ca36-1",
            "status": "active",
            "date": "2019-06-11T00:00:00+01:00",
            "datePublished": "2019-06-17T12:23:09+01:00",
            "value": {
                "amount": 100000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-222375",
                    "name": "Box-IT Data Management Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2019-06-12T00:00:00+01:00",
                "endDate": "2021-01-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/4b2824a7-ef90-46f7-936e-79da18a1671d",
                    "datePublished": "2019-06-17T12:23:09+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        },
        {
            "id": "ocds-b5fd17-a387965b-f577-45cd-b090-a0516a45ca36-2",
            "status": "active",
            "date": "2020-03-02T00:00:00Z",
            "datePublished": "2020-03-16T00:00:00Z",
            "value": {
                "amount": 50000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-139864",
                    "name": "Box-It"
                }
            ],
            "contractPeriod": {
                "startDate": "2020-03-16T00:00:00Z",
                "endDate": "2020-06-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "2",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/ec61aa82-5655-433c-80df-9e30c3bd214d",
                    "datePublished": "2020-03-16T00:00:00Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}