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DDaT26377 - Financial Records Archive Environment

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 1 release in its history.

Award

27 Jul 2026 at 15:58

Award Notice
Summary of the contracting process

UK Shared Business Services Ltd procured a Financial Records Archive Environment: a software-based information system for retaining and managing financial records. The requirement falls within software packages and information systems and is categorised as goods. The buying organisation is UK Shared Business Services Ltd, whose address is in Swindon, England. The selected solution was sourced for the organisation’s financial records archiving needs rather than for general information technology support. The procurement was suitable for small and medium-sized enterprises, so businesses of that scale were considered capable of delivering the requirement. The scope indicates a requirement for an archive environment and associated software provision, with the detailed technical and operational requirements forming part of the procurement route used by the buyer.

This procurement is complete and has been awarded. UK Shared Business Services Ltd used a selective call-off from the Software Licence Reseller & Consultancy Services ITS4052 framework, conducting a desktop exercise rather than running an open competition. The tender submission deadline was 23 July 2026 at 11:00. Academia Limited was awarded the contract on 24 July 2026 for £26,718.75 including the stated GBP currency. The contract period runs from 1 November 2026 to 31 October 2027. The award was made for the Financial Records Archive Environment and is recorded as active. The available suitability information identifies the requirement as suitable for SMEs, while the evaluation basis was the framework call-off desktop exercise.

For a future requirement of this kind, credible competitors would need to provide financial records archiving software or an equivalent information-system environment, together with the reseller and consultancy capability expected under the relevant framework route. The award demonstrates demand from UK Shared Business Services Ltd for a defined, organisation-wide records archiving solution rather than an isolated software licence. Businesses should therefore be able to explain how their platform supports the secure retention, organisation and retrieval of financial records, and how they would configure, supply and advise on the environment. The procurement was considered suitable for SMEs, indicating that a specialist software or consultancy business with the right framework access and delivery capability could compete effectively.

How relevant is this notice?

Notice Information

Notice Title

DDaT26377 - Financial Records Archive Environment

Notice Description

***Please note this is an award notice, not a call for competition*** UK Shared Business Services Ltd had a requirement for the provision of a Financial Records Archive Environment. This Call Off contract has been concluded via a Desktop Exercise against the Software Licence Reseller & Consultancy Services ITS4052 SU Framework Agreement

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a40cd920-bd59-4494-ae76-c5e8c4611223
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/faa8c98e-f696-4605-896a-59f441935679
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£26,718 Under £100K
Lots Value
Not specified
Awards Value
£26,718 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 Jul 20262 months ago
Contract Period
1 Nov 2026 - 31 Oct 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FL
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

Academia Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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