Tender

CR21022 - Research into commercial lease terms for heat and energy efficiency related costs

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 4 releases in its history.

TenderAmendment

24 Feb 2021 at 16:56

Tender Notice
Tender

24 Feb 2021 at 16:50

Tender Notice
Planning

24 Feb 2021 at 09:55

Market Engagement Notice
Planning

29 Jan 2021 at 10:32

Market Engagement Notice
Summary of the contracting process

The public procurement process led by UK Shared Business Services Limited (UK SBS) involves a tender titled "CR21022 - Research into commercial lease terms for heat and energy efficiency related costs," scheduled to conclude on 17 March 2021 at 11:00. This tender falls under the category of research and development consultancy services, with specific focus on how costs and responsibilities are allocated in the context of non-domestic buildings in England. The evaluation of bids will be conducted based on criteria outlined in the Invitation to Quote (ITQ) document, with the contract expected to commence on 5 April 2021 and terminate on 4 October 2021. Interested suppliers must submit their proposals through the Delta eSourcing Portal to ensure compliance with procurement regulations. This tender presents significant opportunities for growth, particularly for businesses specialising in property management, real estate consultancy, or energy efficiency solutions. Companies with expertise in heating systems, HVAC technologies, and building regulations would be well-suited to compete for this contract. The procurement method is an open procedure, which encourages participation from small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs). Engaging in this tender could allow these businesses to contribute to the UK's ambitious goals of decarbonisation and improving energy efficiency in the non-domestic sector, aligning with national policy initiatives aimed at net-zero emissions.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

CR21022 - Research into commercial lease terms for heat and energy efficiency related costs

Notice Description

The final date and time for the submission of bids is Wednesday, 17 March 2021 at 11:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the Delta eSourcing Portal. Brief Description of Requirement The overarching aim of the research is to investigate commercial leases to help us understand how the terms for rented non-domestic buildings in England allocate costs and responsibilities between the landlord and tenant for capital costs relating to replacing a heating system when it reaches the end of its life and operating costs related to energy bills, maintaining a heating system and related improvements. The contractor will investigate how the terms of the lease treat the following heating, ventilation, and air conditioning (HVAC) features of a building: * Space heating; * Hot water; * Air conditioning, ventilation, refrigeration, and cooling; * Building fabric; * Building instrumentation and control; * Carbon and Energy Management; * Equipment e.g. computer upgrade, motor controls; * Lighting; and * Other features identified as relevant by the contractor. The findings of this research project will represent important additions to our understanding of the terms for rented non-domestic buildings and feed into upcoming policies. Our current understanding, based on initial engagement with stakeholders, has indicated that tenants of non-domestic off-gas grid buildings frequently bear the cost of replacing heating systems, although other research such as that carried out to support Private Rented Sector Policy (PRS) suggests that cost allocation can vary widely depending on the type of landlord and sector. Despite some evidence of landlords bearing the costs of energy efficiency improvements, it is our understanding that where the lease allows the landlord to do so, these costs are often passed onto tenants. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. This contract will be awarded based on the evaluation criteria set out in the ITQ document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 33TT65M7E5 Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity. Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity. Interested organisations should ensure that they allow a suffiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no merit or worth and should not be relied upon by any organisation submitting a response. Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The Contracting Authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with the successful organisation , this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a4b358d8-6fb8-4e2a-bcd5-50075354810b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5f522e42-6077-4dee-809f-7be6809249ea
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

73 - Research and development services and related consultancy services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

73200000 - Research and development consultancy services

79300000 - Market and economic research; polling and statistics

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Feb 20214 years ago
Submission Deadline
17 Mar 2021Expired
Future Notice Date
12 Feb 2021Expired
Award Date
Not specified
Contract Period
4 Apr 2021 - 4 Oct 2021 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Karl Oakley
Contact Email
research@uksbs.co.uk
Contact Phone
01793 867000

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLI London
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-a4b358d8-6fb8-4e2a-bcd5-50075354810b-2021-02-24T16:56:21Z",
    "date": "2021-02-24T16:56:21Z",
    "ocid": "ocds-b5fd17-a4b358d8-6fb8-4e2a-bcd5-50075354810b",
    "language": "en",
    "initiationType": "tender",
    "title": "CR21022 Research into Commercial Leases",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2021-02-12T23:59:59Z"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/81e65515-89bd-415f-a53f-d145b817dcfd",
                "datePublished": "2021-01-29T10:32:14Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2021-02-24T09:55:47Z"
            }
        ]
    },
    "tender": {
        "id": "CR21022",
        "title": "CR21022 - Research into commercial lease terms for heat and energy efficiency related costs",
        "description": "The final date and time for the submission of bids is Wednesday, 17 March 2021 at 11:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the Delta eSourcing Portal. Brief Description of Requirement The overarching aim of the research is to investigate commercial leases to help us understand how the terms for rented non-domestic buildings in England allocate costs and responsibilities between the landlord and tenant for capital costs relating to replacing a heating system when it reaches the end of its life and operating costs related to energy bills, maintaining a heating system and related improvements. The contractor will investigate how the terms of the lease treat the following heating, ventilation, and air conditioning (HVAC) features of a building: * Space heating; * Hot water; * Air conditioning, ventilation, refrigeration, and cooling; * Building fabric; * Building instrumentation and control; * Carbon and Energy Management; * Equipment e.g. computer upgrade, motor controls; * Lighting; and * Other features identified as relevant by the contractor. The findings of this research project will represent important additions to our understanding of the terms for rented non-domestic buildings and feed into upcoming policies. Our current understanding, based on initial engagement with stakeholders, has indicated that tenants of non-domestic off-gas grid buildings frequently bear the cost of replacing heating systems, although other research such as that carried out to support Private Rented Sector Policy (PRS) suggests that cost allocation can vary widely depending on the type of landlord and sector. Despite some evidence of landlords bearing the costs of energy efficiency improvements, it is our understanding that where the lease allows the landlord to do so, these costs are often passed onto tenants. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. This contract will be awarded based on the evaluation criteria set out in the ITQ document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 33TT65M7E5 Please disregard any content in this notice that requests your organisation \"to apply directly to the buyer\" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity. Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity. Interested organisations should ensure that they allow a suffiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no merit or worth and should not be relied upon by any organisation submitting a response. Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The Contracting Authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with the successful organisation , this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "73200000",
            "description": "Research and development consultancy services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "79300000",
                "description": "Market and economic research; polling and statistics"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "datePublished": "2021-02-24T16:50:10Z",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2021-03-17T11:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2021-04-05T00:00:00+01:00",
            "endDate": "2021-10-04T23:59:59+01:00"
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/5f522e42-6077-4dee-809f-7be6809249ea",
                "datePublished": "2021-02-24T16:50:10Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2021-02-24T16:56:21Z"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "CR21022 Invitation to Quote Questions",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e1527cdc-229c-40f8-b2fe-6eddb86e3ecd",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "tenderNotice",
                "description": "Invitation to Quote",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f68580a2-e496-4d7e-9aae-4613b99e8b46",
                "format": "application/pdf"
            },
            {
                "id": "4",
                "documentType": "tenderNotice",
                "description": "CR21022 S1 Purchasing Contract",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/984f3eed-d8d0-4bd0-8d72-7fc4485e4cf1",
                "format": "application/pdf"
            },
            {
                "id": "5",
                "documentType": "biddingDocuments",
                "description": "Delta eSourcing Portal",
                "url": "https://uksbs.delta-esourcing.com"
            },
            {
                "id": "6",
                "documentType": "tenderNotice",
                "description": "CR21022 - S1 Services Purchasing Contract",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/457837b6-7817-40da-b62a-3a0955b2e7e3",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
            "name": "UK SHARED BUSINESS SERVICES LIMITED",
            "identifier": {
                "legalName": "UK SHARED BUSINESS SERVICES LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/dXGP288m"
            },
            "address": {
                "streetAddress": "Polaris House, North Star Avenue",
                "locality": "SWINDON",
                "postalCode": "SN21FF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Karl Oakley",
                "email": "Research@uksbs.co.uk",
                "telephone": "01793 867000"
            },
            "details": {
                "url": "http://www.uksbs.co.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
        "name": "UK SHARED BUSINESS SERVICES LIMITED"
    }
}