Tender

GB-London: Collections management and web publishing systems for our photographic collections

THE COURTAULD INSTITUTE OF ART

This public procurement record has 2 releases in its history.

TenderAmendment

11 Aug 2020 at 09:30

Tender Notice
Tender

10 Aug 2020 at 20:30

Tender Notice
Summary of the contracting process

The Courtauld Institute of Art is seeking a Software Supplier for a project titled "Collections management and web publishing systems for our photographic collections" in London. This procurement process is currently in the tender stage, with the submission deadline set for 14th September 2020. The total value of the contract ranges from £100,000 to £500,000, and the resulting contract period will run from 2nd November 2020 to 30th June 2021. The procurement method employed is an open procedure, primarily focused on the services sector, specifically related to added-value database services and digital asset management.

This tender presents significant growth opportunities for businesses, particularly small and medium enterprises (SMEs), which are encouraged to participate. Ideal competitors will have expertise in software solutions that support cloud storage, digital asset management, and web publishing, as well as capabilities in analytics and user engagement features. Companies that can provide a robust integrated solution for collections management are well-suited to meet the Courtauld's comprehensive requirements, fostering a strong collaboration in support of their ongoing digitisation projects.

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Notice Information

Notice Title

GB-London: Collections management and web publishing systems for our photographic collections

Notice Description

NOTE: This notice was updated on 11 August 2020 for the following reason: Please note the access code for this contract is Z5D7QUWSF2(The Software Supplier must deliver to the Courtauld a one stop, fully integrated, centrally managed, expandable and supported Software Solution. In addition to supplying a programme of work detailing the way the solution will be implemented, the solution itself must be capable of meeting internationally recognised standards for: Cloud storage either supplied by contractor, or using the Courtauld's own systems supplied under contract by a 3rd party Digital asset management and rights management - primarily for images but also for video, audio and 3D files. Cataloguing - free text, controlled text and thesauri within the Collections Management System Metadata structure, management and search within the Collections Management System Data import Web publishing Presentation of interpretative content, essays, blogs, events Visualisation of metadata Sharing User enrichment / crowdsourced cataloguing with associated user forums for membership discussion, support and tutorials and the capability to feed crowdsourced metadata back into the CMS and then to the website Accessibility Rights managed licensing and download on demand (to be delivered through the software solution, principally to support distributing, wherever possible, images under a CC BY NC 4.0 license for non-commercial use, but also commercial rights managed licensing) Print on demand - not a requirement of the software solution but it is anticipated that the software solution will be required to export selections of images and their metadata to a third-party solution to be developed to cover all the Courtauld's image collections, including the Courtauld Gallery Audit and reporting capabilities In addition, the Software Solution must fulfil the Courtauld's requirements for: Technical infrastructure Availability Security and privacy Audit and reporting capabilities Analytics Support, maintenance and service management Product development Roadmap The system procured as a result of this tender will support the digitisation projects currently being undertaken by the Department of Digital Media under the Courtauld Connects programme for The Conway Library , The Witt Library , The De Laszlo Collection of Paul Laib Negatives , The Anthony Kersting Archive, and The Photographic Survey .) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a6397d68-75b8-4a18-a96a-2cd9d628f9f8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f5eeb689-bb2b-4644-aaed-1f44ebbb2002
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48224000 - Web page editing software package

48610000 - Database systems

48611000 - Database software package

48612000 - Database-management system

72212224 - Web page editing software development services

72317000 - Data storage services

72321000 - Added-value database services

72413000 - World wide web (www) site design services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20205 years ago
Submission Deadline
13 Sep 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Nov 2020 - 30 Jun 2021 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE COURTAULD INSTITUTE OF ART
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
WC2R 0RN
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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