Award

Award of G-Cloud 14 Call-Off Contract for Secure HR Software (Ciphr Limited)

REGULATOR OF SOCIAL HOUSING

This public procurement record has 1 release in its history.

Award

16 Sep 2025 at 16:05

Award Notice
Summary of the contracting process

The Regulator of Social Housing has awarded a contract to Ciphr Limited for the provision of Secure HR Software under the Crown Commercial Service G-Cloud 14 Framework. This procurement falls within the services category, specifically focusing on time accounting or human resources software packages. It is a selective process executed through a call-off from a framework agreement. The contracted services will be delivered across England, with the contract running from 1 October 2025 to 30 September 2028, and potentially extendable by up to 12 months. The total contract value is set at £167,767, excluding VAT. The award stage was completed on 16 September 2025, and the contract officially commenced on 1 October 2025.

This contract offers considerable opportunities for businesses operating within the HR software solutions space, particularly those classified as small and medium-sized enterprises (SMEs). The procurement method via the G-Cloud 14 Framework allows for a streamlined process advantageous to companies that can provide innovative and integrative HR services. Businesses well-versed in delivering Software as a Service (SaaS), particularly within public sector frameworks, will find this contract an enticing opportunity to grow their footprint in the public sector. The integration opportunity with third-party solutions like Webexpenses provides an avenue for value addition and expands operational scope.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Award of G-Cloud 14 Call-Off Contract for Secure HR Software (Ciphr Limited)

Notice Description

The Regulator of Social Housing has awarded a call-off contract under the Crown Commercial Service G-Cloud 14 Framework (RM1557.14) to Ciphr Limited for the provision of Human Resources Software as a Service including implementation services. RSH has the option to purchase Webexpenses, a third-party software product resold by Ciphr and integrated with the contracted system, during the contract term. The contract runs from 1 October 2025 to 30 September 2028, with an option to extend for up to 12 months. The maximum potential contract value, including the optional Webexpenses, is PS167,767 (exclusive of VAT). This award was made by direct call-off under the G-Cloud 14 framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a649efe6-e9e6-45c6-9fe7-690a2da93c5f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d5b48a19-bc8d-4a0e-b791-67347ea99bc6
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
£167,767 £100K-£500K
Lots Value
Not specified
Awards Value
£167,767 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20255 months ago
Submission Deadline
29 Sep 2025Expired
Future Notice Date
Not specified
Award Date
16 Sep 20255 months ago
Contract Period
30 Sep 2025 - 30 Sep 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
REGULATOR OF SOCIAL HOUSING
Contact Name
Not specified
Contact Email
procurement@rsh.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LEEDS
Postcode
LS1 4AP
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Leeds
Electoral Ward
Hunslet & Riverside
Westminster Constituency
Leeds South

Supplier Information

Number of Suppliers
1
Supplier Name

CIPHR

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-a649efe6-e9e6-45c6-9fe7-690a2da93c5f-2025-09-16T17:05:52+01:00",
    "date": "2025-09-16T17:05:52+01:00",
    "ocid": "ocds-b5fd17-a649efe6-e9e6-45c6-9fe7-690a2da93c5f",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "RSH0063",
        "title": "Award of G-Cloud 14 Call-Off Contract for Secure HR Software (Ciphr Limited)",
        "description": "The Regulator of Social Housing has awarded a call-off contract under the Crown Commercial Service G-Cloud 14 Framework (RM1557.14) to Ciphr Limited for the provision of Human Resources Software as a Service including implementation services. RSH has the option to purchase Webexpenses, a third-party software product resold by Ciphr and integrated with the contracted system, during the contract term. The contract runs from 1 October 2025 to 30 September 2028, with an option to extend for up to 12 months. The maximum potential contract value, including the optional Webexpenses, is PS167,767 (exclusive of VAT). This award was made by direct call-off under the G-Cloud 14 framework.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48450000",
            "description": "Time accounting or human resources software package"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 167767,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2025-09-30T00:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-10-01T00:00:00+01:00",
            "endDate": "2029-09-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/F4sE9dqg",
            "name": "Regulator of Social Housing",
            "identifier": {
                "legalName": "Regulator of Social Housing",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/F4sE9dqg"
            },
            "address": {
                "streetAddress": "Level 2, 7-8 Wellington Place",
                "locality": "Leeds",
                "postalCode": "LS1 4AP",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "procurement@rsh.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-04616229",
            "name": "Ciphr Limited",
            "identifier": {
                "legalName": "Ciphr Limited",
                "scheme": "GB-COH",
                "id": "04616229"
            },
            "address": {
                "streetAddress": "3rd Floor 33 Blagrave St Reading RG1 1PW"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/F4sE9dqg",
        "name": "Regulator of Social Housing"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-a649efe6-e9e6-45c6-9fe7-690a2da93c5f-1",
            "status": "active",
            "date": "2025-09-30T00:00:00+01:00",
            "datePublished": "2025-09-16T17:05:52+01:00",
            "value": {
                "amount": 167767,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-04616229",
                    "name": "Ciphr Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-10-01T00:00:00+01:00",
                "endDate": "2029-09-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/d5b48a19-bc8d-4a0e-b791-67347ea99bc6",
                    "datePublished": "2025-09-16T17:05:52+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}