Award

Mid Sussex District Council - Provision of Poll Station Software & Tablet Hire

MID SUSSEX DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Award

04 Jun 2025 at 11:06

Award Notice
Summary of the contracting process

The Mid Sussex District Council has successfully completed the procurement process for the provision of polling station software and tablet hire. This selective procurement was conducted as a call-off from the CCS G-Cloud 14 Framework, with a direct award contract valued at £159,180 to MODERN DEMOCRACY LIMITED, located in Londonderry, Northern Ireland. The contract, covering the South East region of the United Kingdom, spans from 1st June 2025 to 31st May 2028. Classified under the software supply services category (CPV 72268000), this initiative aims to ensure all polling stations within the council's jurisdiction are equipped with necessary licences and rental of 80 tablets for upcoming elections. The procurement stage, tagged as 'award', concluded with an award notice published on 4th June 2025.

This tender presents substantial business growth opportunities, particularly for software companies with expertise in developing election-support solutions. The nature of the contract aligns well with businesses focused on software supply services, and those capable of delivering stable and user-friendly digital platforms. As the procurement method was selective and involved a call-off from a framework agreement, it highlights the importance of establishing connections within such frameworks to increase the likelihood of being awarded similar contracts in the future. Small and medium-sized enterprises (SMEs) with innovative software solutions may find similar tenders apt for expanding their reach and footprint in public sector procurements.

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Notice Information

Notice Title

Mid Sussex District Council - Provision of Poll Station Software & Tablet Hire

Notice Description

Mid Sussex District Council has called off via direct award a contract from the CCS G-Cloud 14 Framework, for the provision of annual polling station licences (for three years) to all polling stations that the Council is responsible for, providing polling stations software. The contract also includes for the annual rental of 80 tablet devices for all elections during the contract term (tablet devices to be supplied installed with the software).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a7bad118-d983-48bf-890b-4e165fc8f472
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/435a5826-5e4d-49d2-83c0-3596bf8f1267
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72268000 - Software supply services

Notice Value(s)

Tender Value
£159,180 £100K-£500K
Lots Value
Not specified
Awards Value
£159,180 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jun 20258 months ago
Submission Deadline
1 May 2025Expired
Future Notice Date
Not specified
Award Date
31 May 20258 months ago
Contract Period
31 May 2025 - 31 May 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MID SUSSEX DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAYWARDS HEATH
Postcode
RH16 1SS
Post Town
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ28 West Sussex (North East)
Delivery Location
TLJ South East (England)
Local Authority
Mid Sussex
Electoral Ward
Haywards Heath Lucastes & Bolnore
Westminster Constituency
Mid Sussex

Supplier Information

Number of Suppliers
1
Supplier Name

MODERN DEMOCRACY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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