Award

Provision of VMware and vSphere Licensing - DIRECT AWARD

TOGETHER HOUSING GROUP LIMITED

This public procurement record has 1 release in its history.

Award

14 Mar 2024 at 15:48

Award Notice
Summary of the contracting process

The procurement process for the Provision of VMware and vSphere Licensing was awarded to Softcat PLC by TOGETHER HOUSING GROUP LIMITED. This contract falls under the industry category "Software package and information systems" and is valued at 87,772.73 GBP. The procurement method was a Direct Award under organisation Financial Regulations, with the contract period running from 1st February 2024 to 31st January 2025. The tender period ended on 31st January 2024, and the delivery address is in Halifax, England.

This tender provides opportunities for businesses in the software and information systems sector to engage with TOGETHER HOUSING GROUP LIMITED. Small and medium enterprises (SMEs) and large-scale suppliers like Softcat PLC can benefit from participating in direct award contracts for specialized software solutions. The 12-month contract duration offers a shorter engagement window for interested parties, prompting the organization to reinitiate the procurement process upon contract completion for future opportunities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Provision of VMware and vSphere Licensing - DIRECT AWARD

Notice Description

THIS IS A NOTICE OF AWARD FOLLOWING A PROCUREMENT EXEMPTION FOR BELOW THRESHOLD CONTRACTS UNDER TOGETHER HOUSING FINANCIAL REGULATIONS. THIS IS NOT A CALL FOR COMPETITION. Together Housing has directly awarded a 12-month contract to Softcat PLC, for the provision of VMWare and vSphere licensing, following the receipt of no suitable bids in a procurement exercise conducted from December 2023 - January 2024 for this provision. Such procurement exercise was originally conducted through Lot 3 of the RM6098 Framework from CCS. Such direct award has been undertaken due to "No Suitable Tenders" having been received during the procurement process, arising from significant discrepancy between planned budgeted spend and commercial pricing within tender responses received. Under Together Housing Financial Regulations, a Procurement Exemption for Below-Threshold Contracts may be granted in certain exceptional circumstances. In this instance and arising from the receipt of unsuitable tender responses, such exemption has been granted on the basis that: a) Service Continuity is a requirement to support continued THG Digital Operations b) The bids received through the competitive procurement exercise, if accepted, would have constituted a significant financial risk and lack of VFM for Together Housing c) The conducting of such a direct award mirrors the justification principles set out in Regulation 32.2(a), though this contract is a below threshold contract. d) The Exemption has been granted for a 12-month only contract, rather than the initially planned 4 year term. As Together Housing approaches the close of the 12-month contract, the organisation will conduct a further procurement exercise for this provision (which may be for the replacement of licensing or of the product itself, subject to the strategic decision of Together Housing at the time it begins to shape its procurement plans for this provision)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a7ca1275-51a6-4be3-a005-468610114c41
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4ff4c28b-6b12-4d3d-8aa5-029fb32cf76e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Other - Direct Award under organisation Financial Regulations (aligned to Regulation 32)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£87,772 Under £100K
Lots Value
Not specified
Awards Value
£87,772 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Mar 20241 years ago
Submission Deadline
31 Jan 2024Expired
Future Notice Date
Not specified
Award Date
31 Jan 20242 years ago
Contract Period
1 Feb 2024 - 31 Jan 2025 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TOGETHER HOUSING GROUP LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HALIFAX
Postcode
HX1 2EB
Post Town
Halifax
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
Not specified
Local Authority
Calderdale
Electoral Ward
Town
Westminster Constituency
Halifax

Supplier Information

Number of Suppliers
1
Supplier Name

SOFTCAT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-a7ca1275-51a6-4be3-a005-468610114c41-2024-03-14T15:48:36Z",
    "date": "2024-03-14T15:48:36Z",
    "ocid": "ocds-b5fd17-a7ca1275-51a6-4be3-a005-468610114c41",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "THG.P.00083",
        "title": "Provision of VMware and vSphere Licensing - DIRECT AWARD",
        "description": "THIS IS A NOTICE OF AWARD FOLLOWING A PROCUREMENT EXEMPTION FOR BELOW THRESHOLD CONTRACTS UNDER TOGETHER HOUSING FINANCIAL REGULATIONS. THIS IS NOT A CALL FOR COMPETITION. Together Housing has directly awarded a 12-month contract to Softcat PLC, for the provision of VMWare and vSphere licensing, following the receipt of no suitable bids in a procurement exercise conducted from December 2023 - January 2024 for this provision. Such procurement exercise was originally conducted through Lot 3 of the RM6098 Framework from CCS. Such direct award has been undertaken due to \"No Suitable Tenders\" having been received during the procurement process, arising from significant discrepancy between planned budgeted spend and commercial pricing within tender responses received. Under Together Housing Financial Regulations, a Procurement Exemption for Below-Threshold Contracts may be granted in certain exceptional circumstances. In this instance and arising from the receipt of unsuitable tender responses, such exemption has been granted on the basis that: a) Service Continuity is a requirement to support continued THG Digital Operations b) The bids received through the competitive procurement exercise, if accepted, would have constituted a significant financial risk and lack of VFM for Together Housing c) The conducting of such a direct award mirrors the justification principles set out in Regulation 32.2(a), though this contract is a below threshold contract. d) The Exemption has been granted for a 12-month only contract, rather than the initially planned 4 year term. As Together Housing approaches the close of the 12-month contract, the organisation will conduct a further procurement exercise for this provision (which may be for the replacement of licensing or of the product itself, subject to the strategic decision of Together Housing at the time it begins to shape its procurement plans for this provision)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "HX1 2EB"
                    }
                ]
            }
        ],
        "value": {
            "amount": 87772.73,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Other - Direct Award under organisation Financial Regulations (aligned to Regulation 32)",
        "tenderPeriod": {
            "endDate": "2024-01-31T17:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2024-02-01T00:00:00Z",
            "endDate": "2025-01-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "goods"
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/GVAt3Cfm",
            "name": "TOGETHER HOUSING GROUP LIMITED",
            "identifier": {
                "legalName": "TOGETHER HOUSING GROUP LIMITED",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/GVAt3Cfm"
            },
            "address": {
                "streetAddress": "Bull Green House,Bull Green",
                "locality": "HALIFAX",
                "postalCode": "HX12EB",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Chris Rose",
                "email": "THG.Procurement@togetherhousing.co.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-02174990",
            "name": "Softcat PLC",
            "identifier": {
                "legalName": "Softcat PLC",
                "scheme": "GB-COH",
                "id": "02174990"
            },
            "address": {
                "streetAddress": "Softcat PLC FieldHouse Lane Marlow Buckinghamshire SL7 1LW"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/GVAt3Cfm",
        "name": "TOGETHER HOUSING GROUP LIMITED"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-a7ca1275-51a6-4be3-a005-468610114c41-1",
            "status": "active",
            "date": "2024-01-31T00:00:00Z",
            "datePublished": "2024-03-14T15:48:36Z",
            "value": {
                "amount": 87772.73,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-02174990",
                    "name": "Softcat PLC"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-02-01T00:00:00Z",
                "endDate": "2025-01-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/4ff4c28b-6b12-4d3d-8aa5-029fb32cf76e",
                    "datePublished": "2024-03-14T15:48:36Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}