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715978480- Voyager Intelligent Document Management System Contract (CCS Framework, G-Cloud 14 RM1557.14) Contract Award

Ministry of Defence

This public procurement record has 1 release in its history.

Award

23 Oct 2026 at 11:42

Award Notice
Summary of the contracting process

The Ministry of Defence procured an intelligent document management system as a software service through the G-Cloud 14 framework. The requirement is for Lot 2 and was placed using a down-selection process. The system is intended to manage documents and information; the procurement does not describe specific functions or implementation tasks. Delivery is associated with BS34 8JH in the South West of England. The buying organisation is the Ministry of Defence. This is a specialist digital systems requirement rather than a purchase of general office supplies or infrastructure, and is most relevant to providers of document management software and related services.

The procurement has been awarded to Affinitext UK Limited. The award was made on 1 September 2026, with a contract period running from 1 September 2026 to 31 August 2029. The awarded contract value is £70,000. The requirement was procured through a selective call-off from a framework agreement, specifically G-Cloud 14, using a down-selection process; the tender submission deadline was 21 July 2026. The work is categorised as services, and SMEs were considered suitable. It is identified as Lot 2, but the published outcome names one supplier and one award. No evaluation weighting or detailed award criteria are stated in the procurement information.

For suppliers that did not win, this award demonstrates the Ministry of Defence’s demand for an intelligent document management system through the G-Cloud route. A credible competitor for a future requirement of this kind would need to supply and support document-management software as a service and be capable of meeting the buyer’s operational requirements for managing documents and information. The selected supplier was Affinitext UK Limited, a large company, while the procurement identified SMEs as suitable to participate, indicating that size alone was not a stated barrier. Providers should be prepared to compete through a framework call-off and a down-selection process, and to show that their system and service are a sound fit for a Ministry of Defence environment. The requirement is focused on document management, not general IT provision.

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Notice Information

Notice Title

715978480- Voyager Intelligent Document Management System Contract (CCS Framework, G-Cloud 14 RM1557.14) Contract Award

Notice Description

This is a Contract Award notice for an Intelligent Document Management System Contract (CCS Framework, G-Cloud 14 RM1557.14) LOT 2 a Contract has been placed using the down selection process) 715978480

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-aa1b7c21-d4ce-435c-a4cb-d985aaeedb0a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/98bc93ad-2537-48e2-ab80-f1cd1f5416c5
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48800000 - Information systems and servers

Notice Value(s)

Tender Value
£70,000 Under £100K
Lots Value
Not specified
Awards Value
£70,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Sep 20261 months ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CANTERBURY,
Postcode
CT1 2TU
Postcode Area
Canterbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ44 East Kent
Delivery Location
TLK South West (England)
Local Authority
Canterbury
Electoral Ward
Westgate
Westminster Constituency
Canterbury

Supplier Information

Number of Suppliers
1
Supplier Name

AFFINITEXT (UK) LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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