Tender

Contract for the Provision of Event Caretaking Services

LONDON BOROUGH OF WALTHAM FOREST

This public procurement record has 1 release in its history.

Tender

02 Sep 2024 at 10:09

Tender Notice
Summary of the contracting process

The London Borough of Waltham Forest (LBWF) is inviting tenders for the provision of event caretaking services, with a focus on public and private events throughout the borough. The successful applicant will act as the exclusive supplier for Fellowship Square and the preferred supplier for LBWF-affiliated events. Key dates to note include a tender submission deadline of 30th September 2024, with the contract starting on 30th November 2024 and running until 30th November 2025. The procurement process follows an open procedure, targeting a service category within event and caretaker services, with a contract value ranging from £40,000 to £80,000.

This tender offers significant opportunities for businesses specialising in event management and caretaking services, particularly those capable of handling large-scale outdoor festivals, smaller indoor ceremonies, and cultural events. Businesses with expertise in live music event crews, stewards, hosts, supervisors, and safety qualifications such as DBS and First Aid will find this contract especially relevant. Small and medium-sized enterprises (SMEs) are encouraged to apply, and the opportunity to work closely with a prominent local authority like LBWF can provide substantial business growth and local community engagement.

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Notice Information

Notice Title

Contract for the Provision of Event Caretaking Services

Notice Description

Waltham Forest Council (LBWF) is seeking applications from event caretaking specialists to support with public and private events across the borough. The contract holder will be the exclusive supplier of event caretaking services at Fellowship Square, and preferred supplier for event caretaking services at LBWF affiliated events across the borough. At the heart of LBWF's cultural offer is Fellowship Square which opened in 2021 and since then has firmly rooted itself as a cultural centre for the borough. It has been used for a range of community activities and larger-scale events, including Waltham Forest Pride and performances for the London Community Gospel Choir. At the centre of the square is a 144 Multi-Jet water fountain with light and sound features, creating a new performance venue in the centre of the Borough to showcase local talent and creativity. Current projects include the launch of Walthamstow Assembly Hall and a Civic Food Hall site, with expectations that Fellowship Square activations will increase alongside these projects. The contract holder will need to provide first class event caretaking services and offer a high level of customer service for all our visitors. Underpinning their practice must be a high standard of health & safety. Events will range from large outdoor festivals to smaller internal wedding ceremonies. Event Caretaking requirements will range from live music event crews, stewards, hosts, registration staff, ushers, supervisors and door supervisors that will need the appropriate manual handing, risk assessment, customer care, DBS and First Aid qualifications and training.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-aa49209e-810f-4a43-bffa-f3a4198cdae0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/aa0d3254-6d31-408a-8217-14df21d8d035
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

98 - Other community, social and personal services

CPV Codes

79952000 - Event services

98341140 - Caretaker services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Sep 20241 years ago
Submission Deadline
30 Sep 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Nov 2024 - 30 Nov 2025 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF WALTHAM FOREST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WALTHAMSTOW
Postcode
E17 4JF
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI53 Redbridge and Waltham Forest
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Waltham Forest
Electoral Ward
Chapel End
Westminster Constituency
Walthamstow

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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