Award

Project management - Hall refurbishment

THE FOLK HALL

This public procurement record has 2 releases in its history.

Award

15 Apr 2025 at 11:37

Award Notice
Tender

19 Mar 2024 at 15:38

Tender Notice
Summary of the contracting process

Portishead Town Council is seeking a project manager to oversee the refurbishment of three community halls, one of which includes the Council offices. The initiatives aim to address issues identified by recent property and fire safety surveys, including fire precautions, electrical work, asbestos-related work, and general building maintenance. This project, falling under the industry category of business and management consultancy services (CPV 79400000), is located in Bristol (postcode BS20 6PR). The procurement stage is at the award phase as of 15 April 2025, following tender activities that concluded on 30 April 2024. The contract period is set to run from 1 June 2024 to 31 May 2026, with key dates such as the award date on 22 May 2024.

This tender presents significant growth opportunities for businesses in project management, particularly SMEs, given its focus on overseeing comprehensive refurbishment tasks. The project manager will coordinate and manage competitive tender processes, ensuring compliance with statutory regulations and council policies. Firms experienced in managing building safety and maintenance projects, with capabilities in coordinating various specialist consultants, are well-suited to compete for this tender. The direct procurement method via single tender action provides an accessible entry point for qualified businesses to secure a contract valued at approximately £0.4 million, thereby aiding business growth and establishing a foothold in municipal project management.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Project management - Hall refurbishment

Notice Description

Invitation to Tender Portishead Town Council owns three community halls, one of which also includes the Council offices. All three buildings have recently been surveyed by both property surveyors and fire safety consultants. The six reports identify numerous issues of statutory non compliance and poor practice in each building. The Council wishes to appoint a project manager to manage the complete process of rectifying the faults in all three buildings. The work will include fire precautions, electrical work and asbestos-related work as well as dealing with arrears of normal building maintenance. It is envisaged that priority will be given to all work with a bearing on the safety of staff, councillors and the public. All six reports will be made available to potential project managers. The project manager once appointed will be required to: * Resolve any uncertainties or ambiguities in the six survey reports * Define the scope of works, detailed specifications and agree an indicative budget * Co-ordinate and draft the specification of works and tender documentation * Manage a competitive tender process, in accordance with the Public Contracts Regulations 2015 and Council policy. * Perform due diligence assessments on the proposed contractors * Recommend tenders and contractors to Council for approval * Contract administration duties including contract terms, variations and valuations * Management of the quality and progress of works * Recommend contractors' invoices for payment by the Council * Report regularly to Council * Management of practical completion and defects liability period The Council envisage that total cost of the works will be about PS0.4million including a project management fee. All contractors including specialist consultants as required will be appointed by the Council after recommendation by the project manager. The successful candidate will liaise with Council staff to minimise the disturbance to normal Council activities. For further details and copies of the reports please contact: The Clerk - Wendy Coulter-Woodman by email : clerk@portishead.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-aaaa0e20-688d-4010-ac38-a07cf8adaa17
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ad48ed6b-2b7c-46ca-9371-935840bd679b
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79400000 - Business and management consultancy and related services

Notice Value(s)

Tender Value
£45,000 Under £100K
Lots Value
Not specified
Awards Value
£32,500 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
15 Apr 202510 months ago
Submission Deadline
30 Apr 2024Expired
Future Notice Date
Not specified
Award Date
21 May 20241 years ago
Contract Period
31 May 2024 - 30 Jun 2025 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE FOLK HALL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS20 6PR
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK61 North Somerset
Delivery Location
Not specified
Local Authority
North Somerset
Electoral Ward
Portishead South
Westminster Constituency
North Somerset

Supplier Information

Number of Suppliers
1
Supplier Name

OSMOND TRICKS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-aaaa0e20-688d-4010-ac38-a07cf8adaa17-2025-04-15T12:37:01+01:00",
    "date": "2025-04-15T12:37:01+01:00",
    "ocid": "ocds-b5fd17-aaaa0e20-688d-4010-ac38-a07cf8adaa17",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "Portishead Town Council",
        "title": "Project management - Hall refurbishment",
        "description": "Invitation to Tender Portishead Town Council owns three community halls, one of which also includes the Council offices. All three buildings have recently been surveyed by both property surveyors and fire safety consultants. The six reports identify numerous issues of statutory non compliance and poor practice in each building. The Council wishes to appoint a project manager to manage the complete process of rectifying the faults in all three buildings. The work will include fire precautions, electrical work and asbestos-related work as well as dealing with arrears of normal building maintenance. It is envisaged that priority will be given to all work with a bearing on the safety of staff, councillors and the public. All six reports will be made available to potential project managers. The project manager once appointed will be required to: * Resolve any uncertainties or ambiguities in the six survey reports * Define the scope of works, detailed specifications and agree an indicative budget * Co-ordinate and draft the specification of works and tender documentation * Manage a competitive tender process, in accordance with the Public Contracts Regulations 2015 and Council policy. * Perform due diligence assessments on the proposed contractors * Recommend tenders and contractors to Council for approval * Contract administration duties including contract terms, variations and valuations * Management of the quality and progress of works * Recommend contractors' invoices for payment by the Council * Report regularly to Council * Management of practical completion and defects liability period The Council envisage that total cost of the works will be about PS0.4million including a project management fee. All contractors including specialist consultants as required will be appointed by the Council after recommendation by the project manager. The successful candidate will liaise with Council staff to minimise the disturbance to normal Council activities. For further details and copies of the reports please contact: The Clerk - Wendy Coulter-Woodman by email : clerk@portishead.gov.uk",
        "datePublished": "2024-03-19T15:38:34Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79400000",
            "description": "Business and management consultancy and related services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "BS20 6PR"
                    },
                    {
                        "postalCode": "BS20 6PR"
                    }
                ]
            }
        ],
        "value": {
            "amount": 45000,
            "currency": "GBP"
        },
        "procurementMethod": "direct",
        "procurementMethodDetails": "Single tender action (below threshold)",
        "tenderPeriod": {
            "endDate": "2024-04-30T17:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-06-01T00:00:00+01:00",
            "endDate": "2026-05-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/b4a33c22-bf60-4514-bd73-8a638c8d0b1c",
                "datePublished": "2024-03-19T15:38:34Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d2392080-6d07-444b-8817-821efc2765e2",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/Sy5D2Bv9",
            "name": "The Folk Hall",
            "identifier": {
                "legalName": "The Folk Hall",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/Sy5D2Bv9"
            },
            "address": {
                "streetAddress": "The Folk Hall,95 High Street",
                "locality": "BRISTOL",
                "postalCode": "BS206PR",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Rachel Johnson",
                "email": "finance@portishead.gov.uk",
                "telephone": "01275847078"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-11717675",
            "name": "Osmond Tricks Ltd",
            "identifier": {
                "legalName": "Osmond Tricks Ltd",
                "scheme": "GB-COH",
                "id": "11717675"
            },
            "address": {
                "streetAddress": "8-10 Whiteladies Road Bristol BS8 1PD"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/Sy5D2Bv9",
        "name": "The Folk Hall"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-aaaa0e20-688d-4010-ac38-a07cf8adaa17-1",
            "status": "active",
            "date": "2024-05-22T00:00:00+01:00",
            "datePublished": "2025-04-15T12:37:01+01:00",
            "value": {
                "amount": 32500,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-11717675",
                    "name": "Osmond Tricks Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-06-01T00:00:00+01:00",
                "endDate": "2025-06-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/ad48ed6b-2b7c-46ca-9371-935840bd679b",
                    "datePublished": "2025-04-15T12:37:01+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d2392080-6d07-444b-8817-821efc2765e2",
                    "format": "application/pdf"
                }
            ]
        }
    ]
}