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Multifunctional Devices

UNIVERSITY OF EAST ANGLIA

This public procurement record has 1 release in its history.

Award

01 Oct 2026 at 12:27

Award Notice
Summary of the contracting process

The University of East Anglia has awarded a consolidated agreement for the lease of multifunctional devices (MFDs), replacing several existing agreements. The requirement concerns the supply and leasing of photocopying and printing equipment, with associated services delivered at the university’s campus in Norwich. The agreement continues services previously provided by Ricoh UK Ltd and is intended to accommodate future changes to the university’s use of campus space and support its strategic objectives.

The procurement is complete and the contract was awarded to Ricoh UK Limited on 30 September 2026. The award value is £458,603. The contract runs from 1 October 2026 to 30 September 2031. The University of East Anglia used a selective call-off from the Crescent Purchasing Consortium framework for multifunctional devices and associated products and services, including print and design. The stated rationale was to continue the incumbent service and avoid the operational costs of changing supplier; the agreement also consolidates existing arrangements and allows for future campus infrastructure changes. The tender was assessed on the basis of the most economically and operationally advantageous opportunity. The procurement was not identified as suitable for SMEs or voluntary, community and social enterprises.

This award demonstrates demand from the University of East Anglia for a consolidated, leased fleet of multifunctional devices and associated support, rather than separate incumbent agreements. A credible competitor for a future requirement would need to supply and manage MFDs across a university campus, support printing and related services, and show that its operating model can accommodate changes to the use of campus space. The stated preference for continuity and avoidance of change-related operational costs indicates that a supplier would need a convincing transition plan and evidence that it can maintain reliable service while consolidating existing arrangements. The procurement was conducted through a purchasing consortium framework, so relevant framework access and the ability to meet its call-off requirements would also matter.

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Notice Information

Notice Title

Multifunctional Devices

Notice Description

The continuation of services provided bu Ricoh Uk Ltd present the most economically and operationally advantageous opportunity, noting the significant incurred cost to a change to operationa within the organisation. This award is to supercede a number of existing incumbent agreements, consolodating into one overarching agreement for the lease of MFD's from Ricoh UK Ltd. An extension has been applied to accomodate future infrastructural changes to the University's utilisation of space across the campus and align with strategic objectives. Crescent Purchasing Consortium framework- Multifunctional Devices and Associated Products & Services (including Print & Design), Lot 1: Multifunctional Devices and Associated Products and Services has been utilised to conduct this award.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ab80328f-b013-4018-8c19-3e3d00759cf7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bd66860a-e348-49f9-9667-272fdaedbdf0
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30120000 - Photocopying and offset printing equipment

Notice Value(s)

Tender Value
£458,603 £100K-£500K
Lots Value
Not specified
Awards Value
£458,603 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
1 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Sep 20261 weeks ago
Contract Period
1 Oct 2026 - 30 Sep 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EAST ANGLIA
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORWICH
Postcode
NR4 7TJ
Postcode Area
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH51 Norwich and East Norfolk
Delivery Location
Not specified
Local Authority
Norwich
Electoral Ward
University
Westminster Constituency
Norwich South

Supplier Information

Number of Suppliers
1
Supplier Name

Ricoh UK Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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