Award

Specialist A1 Book Scanner

DURHAM COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

16 Nov 2022 at 11:44

Award Notice
Summary of the contracting process

The Durham County Council has awarded a contract for the procurement of a Specialist A1 Book Scanner worth GBP 26,199. The scanning equipment is intended for digitisation of church records and other outsize archives up to A1 size. The tender was awarded through a negotiated procedure without prior publication and the contract period is from 1st November 2022 to 31st October 2023.

This contract presents an opportunity for businesses dealing with scanner equipment and archive services. Small and medium-sized enterprises (SMEs) and vendors involved in document digitisation are well-suited to compete in this procurement process. The procurement was managed by Durham County Council, aiming to enhance the digitisation process for historical archives.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Specialist A1 Book Scanner

Notice Description

Large format, high quality book scanner is required for digitisation of church marriage registers and other outsize records up to A1 size in preparation for relocation to the history centre and transformation of digital delivery/access to archive collections once at the centre. Needs to provide customised workflows so scanning can be undertaken by multiple operators with maximum efficiency.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ae5c6829-a346-49e3-a3ed-0172e81b65b0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0393cafa-06a8-48ba-91fb-0787da62a155
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Other - Negotiated Procedure without prior publication (under Threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

92 - Recreational, cultural and sporting services

CPV Codes

48318000 - Scanner software package

92512000 - Archive services

Notice Value(s)

Tender Value
£26,199 Under £100K
Lots Value
Not specified
Awards Value
£26,199 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
16 Nov 20223 years ago
Submission Deadline
24 Oct 2022Expired
Future Notice Date
Not specified
Award Date
2 Nov 20223 years ago
Contract Period
1 Nov 2022 - 31 Oct 2023 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DURHAM COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DURHAM
Postcode
DH1 5UL
Post Town
Durham
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC41 Durham
Delivery Location
TLC North East (England)
Local Authority
County Durham
Electoral Ward
Neville's Cross
Westminster Constituency
City of Durham

Supplier Information

Number of Suppliers
1
Supplier Name

COVERGOLD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-ae5c6829-a346-49e3-a3ed-0172e81b65b0-2022-11-16T11:44:20Z",
    "date": "2022-11-16T11:44:20Z",
    "ocid": "ocds-b5fd17-ae5c6829-a346-49e3-a3ed-0172e81b65b0",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "PWP5325 / DN639486",
        "title": "Specialist A1 Book Scanner",
        "description": "Large format, high quality book scanner is required for digitisation of church marriage registers and other outsize records up to A1 size in preparation for relocation to the history centre and transformation of digital delivery/access to archive collections once at the centre. Needs to provide customised workflows so scanning can be undertaken by multiple operators with maximum efficiency.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48318000",
            "description": "Scanner software package"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "92512000",
                "description": "Archive services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "North East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 26199,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Other - Negotiated Procedure without prior publication (under Threshold)",
        "tenderPeriod": {
            "endDate": "2022-10-24T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2022-11-01T00:00:00Z",
            "endDate": "2023-10-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "goods"
    },
    "parties": [
        {
            "id": "GB-LAE-DUR",
            "name": "Durham County Council",
            "identifier": {
                "legalName": "Durham County Council",
                "scheme": "GB-LAE",
                "id": "DUR"
            },
            "address": {
                "streetAddress": "County Hall, Durham",
                "locality": "Durham",
                "postalCode": "DH1 5UL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Christine Little",
                "email": "christine.little@durham.gov.uk",
                "telephone": "00000000000"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-02765148",
            "name": "COVERGOLD LIMITED",
            "identifier": {
                "legalName": "COVERGOLD LIMITED",
                "scheme": "GB-COH",
                "id": "02765148"
            },
            "address": {
                "streetAddress": "39 Tenter Road NN3 6AX GB"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-LAE-DUR",
        "name": "Durham County Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-ae5c6829-a346-49e3-a3ed-0172e81b65b0-1",
            "status": "active",
            "date": "2022-11-02T00:00:00Z",
            "datePublished": "2022-11-16T11:44:20Z",
            "value": {
                "amount": 26199,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-02765148",
                    "name": "COVERGOLD LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2022-11-01T00:00:00Z",
                "endDate": "2023-10-31T23:59:59Z"
            },
            "description": "Covergold are the sole UK distributer of the specialist scanner required by the Archivists for ensuring compliance with the guidance from the National Archives Digitisation process.",
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/0393cafa-06a8-48ba-91fb-0787da62a155",
                    "datePublished": "2022-11-16T11:44:20Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}