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GB-Edinburgh: Microsoft Office Licence Renewal

Northern Lighthouse Board

This public procurement record has 1 release in its history.

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05 Oct 2026 at 13:00

Award Notice
Summary of the contracting process

The Northern Lighthouse Board bought a renewal of its Microsoft software licences under a new Enterprise Subscription Agreement. The scope covers Microsoft 365, including Teams, Outlook Online, SharePoint and OneDrive, as well as server operating systems, SQL Server and associated Microsoft software. The Board also planned to move all users from Microsoft 365 E3 to E5 licences using Microsoft’s Rapid Modernization Plan. This is a software licensing and related services requirement. The buyer is based in Edinburgh, and the stated delivery location is Scotland.

The procurement is complete and the contract was awarded to Phoenix Software Ltd on 28 September 2026. The award value is £413,700, with a contract period from 1 October 2026 to 30 September 2029. The tender deadline was 2 September 2026. The competition was run under the GCA RM6098 framework. The published information describes the planned licence transition but does not set out an evaluation basis.

This award shows demand from the Northern Lighthouse Board for a substantial, multi-year Microsoft licensing renewal spanning Microsoft 365, server operating systems and SQL Server. A credible competitor for a future requirement of this kind would need the ability to supply and manage Microsoft licensing across this product range, support an organisation-wide move from E3 to E5, and work within the relevant framework route. The selected supplier was a large business; the stated suitability indicates the opportunity was not aimed at SMEs or voluntary, community and social enterprises.

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Notice Information

Notice Title

GB-Edinburgh: Microsoft Office Licence Renewal

Notice Description

NLB are looking to renew their Microsoft licensing which includes M365 (Teams, Outlook Online, SharePoint, OneDrive), Server operating systems, SQL Server and various other associated pieces of Microsoft software under a new Microsoft Enter-prise Subscription Agreement As part of the renewal, NLB wishes to move from M365 E3 licenses to M365 E5 licenses for all users utilizing the Rapid Modernization Plan (RAMP) from Microsoft. Additional information: This was a tender process run under GCA Framework RM6098

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-aea5577f-e178-45a5-afd5-0b99a9e3bec8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cb9df090-8398-4e38-b4ad-f029259142f3
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72260000 - Software-related services

Notice Value(s)

Tender Value
£413,700 £100K-£500K
Lots Value
Not specified
Awards Value
£413,700 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Sep 20261 weeks ago
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northern Lighthouse Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH2 3DA
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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