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Laptop Refresh

London Borough of Merton

This public procurement record has 1 release in its history.

Award

11 Aug 2026 at 09:44

Award Notice
Summary of the contracting process

The London Borough of Merton procured a laptop refresh, covering the supply of portable computers (CPV 30213100) as goods. The requirement is intended to replace or renew the organisation’s laptop equipment. The buying organisation is based at Civic Centre, London Road, Morden, England. Delivery locations are listed across the United Kingdom, the Channel Islands, the Isle of Man, British Overseas Territories, Europe and the rest of the world. This points to a requirement for a supplier able to provide portable computers and support delivery across a wide geographical area, rather than a locally confined supply. The procurement is for equipment supply rather than construction, consultancy or other services.

The procurement has been completed and awarded following an open procedure. The tender closed on 18 June 2026 at 12:00. The estimated procurement value was £2,500,000. The contract period runs from 11 August 2026 to 9 August 2030, while the awarded contract with XMA Limited runs from 12 August 2026 to 9 August 2030. XMA Limited was awarded the contract on 11 August 2026 for £2,019,967.60. The opportunity was evaluated as a single goods requirement for portable computers. The contracting process is marked complete and the award is active, so this procurement records an established purchasing outcome rather than a current bidding opportunity.

This award demonstrates substantial, multi-year demand from the London Borough of Merton for laptop replacement and refresh programmes. Suppliers considering future work with this buyer would need dependable access to portable computer stock, the operational capacity to fulfil a sizeable equipment requirement, and logistics able to cover the broad delivery geography associated with the contract. The successful supplier, XMA Limited, is recorded as an SME, showing that this scale of supply was delivered by a smaller business rather than only a major corporate provider. Relevant competitors would therefore benefit from demonstrable experience in public-sector equipment supply, reliable fulfilment, and the ability to manage a structured open procurement process.

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Notice Information

Notice Title

Laptop Refresh

Notice Description

.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b07e5dd0-02f3-4be2-8ecc-88953244b177
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0abb548d-f1b6-4dd6-b27a-0fa782fb9606
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30213100 - Portable computers

Notice Value(s)

Tender Value
£2,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
£2,019,967 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
18 Jun 2026Expired
Future Notice Date
Not specified
Award Date
11 Aug 20262 weeks ago
Contract Period
12 Aug 2026 - 9 Aug 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Merton
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MORDEN
Postcode
SM4 5DX
Postcode Area
Sutton
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
Not specified
Local Authority
Merton
Electoral Ward
Merton Park
Westminster Constituency
Wimbledon

Supplier Information

Number of Suppliers
1
Supplier Name

XMA Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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