Tender

Vehicle Maintenance Services

ISLE OF WIGHT COUNCIL

This public procurement record has 1 release in its history.

Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The Isle of Wight Council is currently inviting tenders for Vehicle Maintenance Services, with the procurement process in the Tender stage. This contract is categorised under "Repair, maintenance and associated services of vehicles and related equipment" and is located on the Isle of Wight, UK. The term of the contract is set to commence on 1 August 2016 and will run for three years, with an option for two additional one-year extensions at the Council’s discretion. Interested bidders must submit their tenders by 14:00 hours on 23 June 2016.

This tender presents a significant opportunity for businesses specialising in vehicle maintenance and repair services. Companies that offer comprehensive solutions for light commercial vehicles, large goods vehicles, and body and accident damage repairs would find this procurement particularly appealing. The contracting authority is looking to appoint a supplier or suppliers for three distinct lots, allowing bidders to compete for specific services and potentially expand their operational contracts with a public sector client.

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Notice Information

Notice Title

Vehicle Maintenance Services

Notice Description

The Isle of Wight Council (?the Council?) invites Tenders from suitably qualified providers for the provision of vehicle maintenance services on the Isle of Wight. The contract is to run from 1 August 2016 for a period of three years with the option to extend for a further period of up to two years one year at a time, at the sole discretion of the Council. The Council?s vehicle fleet is currently maintained under contract as the Council does not have its own repair facility. The Council wishes to appoint a Supplier or Suppliers to undertake all aspects of both planned and unplanned maintenance and repairs of the Council vehicle fleet. This opportunity is divided into three lots: LOT 1 - INSPECTION & SERVICING OF AUTHORITY FLEET UNITS - LIGHT COMMERCIALS AND CARS The Council currently has approximately 129 fleet units comprising of cars, vans, four wheel drives and minibuses and light commercial vehicles. This lot covers the repair and maintenance of these vehicles both in and out of normal hours and other aspects of vehicle maintenance such as annual MOT tests and vehicle breakdown recovery. LOT 2 - INSPECTION & SERVICING OF AUTHORITY FLEET UNITS ? LARGE GOODS VEHICLES The Council has two LGV library vehicles. This lot covers the repair and maintenance of these vehicles as well as routine LGV inspections and regular services. LOT 3 - SUPPLY OF BODY AND ACCIDENT DAMAGE REPAIRS TO AUTHORITY VEHICLES This lot is for the supply of body repairs and accident damage repairs for the vehicles listed in Lots 1 and 2. The types of services include: ? Bodyshop and related mechanical repairs for both accident damage and non-accident damage to fleet vehicles ? Windscreen, mirror and glass replacements ? Seatbelt and seatbelt fixing replacement and repair ? Fibreglass repairs and welding ? Vinyl application and removal ? Powder coating ? Paintless Dent repair (PDR) The numbers of vehicles for any lot may be subject to change as vehicles are added to, or removed from the fleet and therefore there is no volume of work guaranteed for any of the above lots. You will be given advanced notice of all routine and planned maintenance by the Authorised Officer and you will liaise with him over all aspects of the vehicle maintenance. Tenderers can bid for one or more of the above lots. One Supplier will be appointed per lot. The closing date for receipt of Tenders is 14:00Hrs on 23 June 2016. Additional information: The closing date for receipt of Tenders is 14:00Hrs on 23 June 2016. The Freedom of Information Act (FOI) 2000 which came into force on 1.1.2005 applies to the Council. If any tenderer considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity specified. A schedule is provided within ITT where potential providers can record and submit this information to the Council. In such cases the relevant material will, in response to FOI requests, be examined in light of exemptions provided for in this act. If you do not get a response within 24 hours of initially requesting the documentation, it is the tenderers responsibility to re contact the Isle of Wight Council to obtain the documents. The contract shall be made in English and according to English Law and subject to the jurisdiction of the English Courts. Any values listed are indicative and are given for the whole contract period including the possible extension. The duration given includes all possible extensions. It is the tenderers responsibility to ensure that they request the documents in ample time to ensure that they can be completed and returned, along with all supporting documentation called for, prior to the closing time and date. The Council reserves the right not to make any award and reserves the right to accept all or part of any tender. To download the Invitation to Tender Pack, all interested providers must register their company on the South East Business Portal (if you have not already done so). This can be done by following the link below: https://procontract.due-north.com/register The registration process is free, simple and full instructions on how to do this are available on the South East Business Portal. Once your registration is confirmed, you will receive a username and password via email. When you log on for the first time you will be prompted to change your password. Please note however that if your company has already been registered, your application will be rejected to avoid duplication and additional service users will need to be set up on the existing account. There is no cost to you for registering your company. This contract opportunity can be searched by using reference number DN22356 or by clicking https://procontract.due-north.com/Advert?advertId=d410ffc8-c71d-e611-8112-000c29c9ba21 The CPV codes in the OJEU Contract Notice are: 50100000, 50112100, 50112110, 50112111, 50112120 n/a

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b19c85ca-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c6523a20-83b4-4889-96c7-f010e98ccfb5
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
£432,500 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
23 Jun 2016Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2016 - 31 Jul 2021 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ISLE OF WIGHT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
TLJ South East (England)
Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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