Tender

CF Contract Notice: Matrix Programme - Technology (including ERP) & Systems Integration Services Procurement (Jaggaer Project: prj_1484)

BEIS

This public procurement record has 2 releases in its history.

Tender

04 Jul 2023 at 11:21

Tender Notice
Planning

23 Jan 2023 at 17:00

Market Engagement Notice
Summary of the contracting process

The Department for Business, Energy & Industrial Strategy is initiating a procurement process for the Matrix Programme - Technology & Systems Integration Services. This procurement falls under the IT services category and will involve a bundled procurement approach for a SaaS Solution and Systems Integrator partnership. The procurement method is Competitive Procedure with Negotiation, with an expected launch date on 05/07/2023. The contract value is GBP 215,644,000, with a tender period ending on 05/03/2024 and a contract period from 28/06/2024 to 27/06/2034.

This procurement offers opportunities for businesses, particularly IT services providers experienced in technology integration and system implementation. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organizations are encouraged to participate. The Department for Business, Energy & Industrial Strategy is the lead contracting authority. Businesses interested in this opportunity can access detailed procurement documents via the provided link and must adhere to specific instructions for bid submission on the Jaggaer e-procurement system.

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Notice Information

Notice Title

CF Contract Notice: Matrix Programme - Technology (including ERP) & Systems Integration Services Procurement (Jaggaer Project: prj_1484)

Notice Description

The Authority intends to launch a single "bundled procurement" for a SaaS Solution along with a Systems Integrator (SI). By "bundled procurement" the Authority means that the SaaS Solution and Systems Implementation solution are developed to work together in partnership from the outset to jointly propose a cohesive solution and delivery approach which meets the Authority's outcome-based requirements and demonstrates they are a compatible supplier partnership. Procurement Procedure: The Authority is conducting this Procurement using the Competitive Procedure with Negotiation in accordance with the requirements of Regulation 29 of the PCR Regulations 2015. Suppliers should familiarise themselves with this Regulation. Description of Options: The period of the agreement relating to the Matrix Solution as supplied by the SaaS Vendor will be for up to 10 years, with the option of extension for up to 2 further years. The period of the agreement with the Systems Integrator for implementation and support services will be for an initial period of 5 years, with the option of extension for up to 2 further years with an optional requirement for ongoing support thereafter which might potentially continue for the term of the SaaS Contract. Expectations for the duration of licenses for systems that are not provided by the SaaS Vendor shall be equivalent to the term of the SaaS Contract. Expected Launch: The publication of this notice signals that the Department for Science, Innovation and Technology intends to launch a procurement 05/07/2023. Accessing the opportunity: The suite of SQ Procurement Documents, including draft specification and specific details of the "Competitive Procedure with Negotiation" relating to this procurement exercise can be found at the following link under Ref PQQ_30; https://beisgroup.ukp.app.jaggaer.com/ ***IMPORTANT*** Further information relating to this opportunity can be found within the published FTS Contract Notice: https://www.find-tender.service.gov.uk/Notice/018976-2023 Additional information: Registering on Jaggaer: IMPORTANT INSTRUCTIONS: Due to our unique "bundled procurement" and restrictions within our e-procurement system (Jaggaer), specifically with regards the ability to process Consortium bids, we are stipulating that ONLY the 'Lead Bidder' submits bids via Jaggaer on behalf of their respective 'bundle' - This is to mitigate against technical restrictions within our e-procurement system, only. Each unique bid which is submitted, must be through a UNIQUE Jaggaer account e.g. if a single supplier intends to engage and submit 3 unique bids / bundles with different partners, they would be required to create up to 3 unique Jaggaer accounts for their respective 'bundles' to process / submit tenders - a single account to manage more than 1 bid / bundle, IS NOT permitted. Please note. this does not restrict any interested supplier (SaaS OR SI) from registering on the DSIT (BEIS) Jaggaer portal to view / participate (as per the instructions above) in this procurement opportunity (URL below): https://beisgroup.ukp.app.jaggaer.com/ Jaggaer registration guidance video; https://beisgroup.ukp.app.jaggaer.com/esop/ogc-host/public/beisgroup/web/user_guide.jst 1. Click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your temporary password. Please ensure that the person who will be conducting the communications on behalf of your organisation is the official contact in your Jaggaer registration. All associated questions and/or clarifications must be communicated through the Jaggaer E-Sourcing portal, adhering to Public Contracts Regulations 2015, section 18, transparency requirements. The publication of this notice signals that the Department for Science, Innovation and Technology intends to launch a procurement on 05/07/2023. For further assistance with regards registering on Jaggaer, please consult the available help; Phone; 08000 698 632 Email; customersupport@jaggaer.com OR contact the eTendering 'help desk', available through the Jaggaer eSourcing portal. 2. To participate in this procurement opportunity - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. This procurement opportunity is identified within Jaggaer as; "pqq_30 - Matrix Programme - Technology Solution and System Integration Service (prj_1484)" URL: https://beisgroup.ukp.app.jaggaer.com/go/07324102018907B5A9F5 ***IMPORTANT*** Further information relating to this opportunity can be found within the published FTS Contract Notice: https://www.find-tender.service.gov.uk/Notice/018976-2023

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b22f7313-66e1-495c-a073-845df790b6f3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0eb38142-9b65-4a31-b22d-95a100ac130a
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£215,644,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jul 20232 years ago
Submission Deadline
5 Mar 2024Expired
Future Notice Date
31 Mar 2023Expired
Award Date
Not specified
Contract Period
27 Jun 2024 - 27 Jun 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BEIS
Additional Buyers

DEPARTMENT FOR BUSINESS, ENERGY & INDUSTRIAL STRATEGY

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WESTMINSTER
Postcode
SW1H 0ET
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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