Award

24-36 ERP and HR/Payroll System

UNIVERSITY OF WOLVERHAMPTON ENTERPRISE LIMITED

This public procurement record has 1 release in its history.

Award

09 Oct 2024 at 14:59

Award Notice
Summary of the contracting process

The University of Wolverhampton Enterprise Limited has awarded a contract for the "24-36 ERP and HR/Payroll System" to Unit4 Business Software Limited. This procurement falls under the software package and information systems category and is essential for the management of financial activity, HR records, absence administration, and payroll, among others. The contracting process utilised a limited procurement method through a negotiated procedure without prior publication. The contract, valued at £1,672,378, was awarded on 30th September 2024, with the implementation spanning from 1st November 2024 to 31st October 2029, including optional extensions. The geographic focus for delivery is the West Midlands, United Kingdom.

This tender represents a significant growth opportunity for businesses specialising in cloud migration, enterprise resource planning (ERP) systems, and integrated software solutions. Companies with expertise in high-stakes IT infrastructure and system integration, especially those with a track record of working in educational settings, would find this tender particularly relevant. SMEs and VCSEs are noted as suitable candidates, indicating the University’s inclination towards diverse business involvement.

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Notice Information

Notice Title

24-36 ERP and HR/Payroll System

Notice Description

Details copied from the VEAT Notice (2024/S 000-030072) and FTS Contract Award Notice (2024/S 000-031439) : Unit4's Enterprise Resource Planning (ERP) system is currently being used by the entire University for the management of all financial activity, HR records, absence administration, pension and payroll management. Unit4 also provides support and maintenance under this contract. Unit4's system has integrations with other existing University systems such as the Student Records System (Tribal SITS) and the Accommodation Management System (StarRez). The ERP application is business critical IT infrastructure linked to both staff and student facing activities. Unit4 is migrating its on-premise ERP solution to the Cloud. Given the critical nature of this software package and interdependencies across the University it is not currently viable to change the provider of the system. In addition, existing systems, which have separate contracts to the ERP system, were procured on the basis of their integration abilities with the Unit4 ERP application. A project of this nature would take a considerable amount of both personnel resource and financial budget, any issues with this role out would negatively affect the experience of both staff and student at the University. The University's award of this contract directly to Unit4 is duly justified in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015. On the basis of the above facts, the University is of the view that competition is absent for technical reasons. The Unit4 System is an essential part of the University's infrastructure, such that any down time or system failure would have a detrimental effect on critical operations of the University. At the present time it would be impossible for the University to procure an alternative economic operator to implement the solution, provide the full range of services and train all University users, within a suitable timeframe and without detrimentally impacting the operations of the University. The Contract term is 3 years with optional 1 + 1 year extension provisions. The award date was 30th September 2024.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b2b92754-fb32-4945-892d-827d40f6eb6f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2d1e9d82-2ca9-4ad8-8c1e-8083f379d53a
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Negotiated procedure without prior publication (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£1,672,378 £1M-£10M
Lots Value
Not specified
Awards Value
£1,672,378 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Oct 20241 years ago
Submission Deadline
19 Sep 2024Expired
Future Notice Date
Not specified
Award Date
29 Sep 20241 years ago
Contract Period
1 Nov 2024 - 31 Oct 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF WOLVERHAMPTON ENTERPRISE LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOLVERHAMPTON
Postcode
WV1 1LY
Post Town
Wolverhampton
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG39 Wolverhampton
Delivery Location
TLG West Midlands (England)
Local Authority
Wolverhampton
Electoral Ward
St Peters
Westminster Constituency
Wolverhampton West

Supplier Information

Number of Suppliers
1
Supplier Name

UNIT4 BUSINESS SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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