Award

Cloud hosted Legal Case Management System (LCMS) under CCS Framework - Back Office Software (RM6194)

WEST SUFFOLK COUNCIL

This public procurement record has 1 release in its history.

Award

20 Dec 2023 at 16:36

Award Notice
Summary of the contracting process

The West Suffolk Council has awarded a contract for a Cloud hosted Legal Case Management System (LCMS) under CCS Framework to Civiva UK Limited. The contract, with a total value of £361,120.59, has a contract period from 2023-11-28 to 2029-04-30 in the East of England region. The procurement method used was a Call-off Framework RM6192, and the tender period ended on 2023-11-27.

This procurement process led by the West Suffolk Council provides opportunities for businesses, especially those offering software package and information systems services, to compete for contracts in the legal industry category. Small and medium-sized enterprises (SMEs) are well-suited for this tender. Businesses interested in providing back office software solutions in the public sector should consider engaging with the West Suffolk Council and similar authorities in the region for potential future opportunities.

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Notice Information

Notice Title

Cloud hosted Legal Case Management System (LCMS) under CCS Framework - Back Office Software (RM6194)

Notice Description

Contract to re-procure a Legal Case Management System (LCMS) on behalf West Suffolk Council (Procurement Lead ), Babergh and Mid Suffolk District Councils and Ipswich Borough Council. These are known as the 'Joint Authorities'. The purpose of this procurement is to procure separate instances of the same LCMS: 1. Shared Legal Service for West Suffolk Council, Babergh and Mid Suffolk District Councils 2. Ipswich Borough Council in order for the 'Joint Authorities' to effectively manage their legal department, caseloads and processes in line with standard legal processes and requirements. This system should enable the 'Joint Authorities' to work in an electronic way to continue to support the transition of paperless working. A joint procurement of a LCMS provides additional benefits of cross sharing of knowledge and skills. The joint procurement provides additional benefits of cross sharing of knowledge, skills and practices across the 'Joint Authorities'. Total Contract value refers to the total cost including any optional extension for all participating authorities and is an estimated based on future year CPI rates. West Suffolk Council is publishing this award notice on behalf of all participating authorities.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b2f77d52-6734-406e-afc8-f82086f51cbb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3e8e1288-c2a0-4c95-9774-ac0979764649
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Call-off Framework RM6192
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£361,120 £100K-£500K
Lots Value
Not specified
Awards Value
£361,120 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Dec 20232 years ago
Submission Deadline
27 Nov 2023Expired
Future Notice Date
Not specified
Award Date
28 Nov 20232 years ago
Contract Period
28 Nov 2023 - 30 Apr 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST SUFFOLK COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURY ST EDMUNDS
Postcode
IP33 3YU
Post Town
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH64 West Suffolk
Delivery Location
Not specified
Local Authority
West Suffolk
Electoral Ward
Minden
Westminster Constituency
Bury St Edmunds and Stowmarket

Supplier Information

Number of Suppliers
1
Supplier Name

CIVIVA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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