Award

Communal Areas to Schemes Cleaning Services Contract 2025

WEST KENT HOUSING ASSOCIATION

This public procurement record has 1 release in its history.

Award

07 Feb 2025 at 16:44

Award Notice
Summary of the contracting process

The West Kent Housing Association has awarded a contract titled "Communal Areas to Schemes Cleaning Services Contract 2025" for building-cleaning services. The procurement process was carried out using a direct procurement method, specifically a single tender action below the threshold. The contract, valued at £37,413, has been awarded to North Kent Cleaning Services Limited. The cleaning services will cover scheduled and ad hoc general cleaning, as well as specialist cleaning tasks and fire safety inspections for communal areas within schemes in Sevenoaks, England (TN13 1AX). The contract period will commence on 20 January 2025 and conclude on 31 December 2025.

This tender provides an excellent opportunity for small and medium-sized enterprises (SMEs) with expertise in building-cleaning services to establish or strengthen their business relationships within the housing sector. The scope of services includes regular and specialist cleaning, and fire safety inspections, which necessitates a range of skills and capabilities, making it ideal for cleaning businesses that can offer comprehensive and adaptable cleaning solutions. Businesses that can consistently deliver high-quality cleaning services with adherence to safety standards are particularly well-suited for such contracts.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Communal Areas to Schemes Cleaning Services Contract 2025

Notice Description

*This notice is for information only as the contract has been awarded* The scope of services will include (Schemes communal areas only): * Scheduled general cleaning of doors, flooring, stairs, handrails, wall surfaces, light covers, internal fixtures and fittings, internal communal doors and glazing, lifts, fire safety equipment, general surfaces etc, in accordance with an agreed Schedule of Rates, agreed frequency and where applicable. The services may also include: * Fire safety works to consist of the simple, visual inspections of communal areas to confirm that exits are not blocked, fire doors appear undamaged, fire action notices are in place, no rubbish or belongings are present that may cause a fire risk or obstruct exits, fire doors are shut, etc, in accordance with the agreed cleaning schedule and where applicable. Any such issues to be reported to the Supervisor for alerting the Client. * Ad hoc general cleaning of doors, flooring, stairs, offices, handrails, wall surfaces, light covers, internal fixtures and fittings, internal doors and glazing, lifts, fire safety equipment, general surfaces etc, due to urgent requirement and against an agreed Schedule of Rates. * Ad hoc specialist cleaning such as the deep cleaning of carpets, furniture and fittings, mechanical or manual hard floor scrubbing, in accordance with an agreed Schedule of Rates and where applicable. The full details of the services are set out in the specification.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b3881630-4d04-4c0f-b972-af05e023dd5c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/44da2311-1063-4a06-98cf-02a530053d5d
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£37,413 Under £100K
Lots Value
Not specified
Awards Value
£37,413 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Feb 20251 years ago
Submission Deadline
11 Dec 2024Expired
Future Notice Date
Not specified
Award Date
17 Dec 20241 years ago
Contract Period
20 Jan 2025 - 31 Dec 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST KENT HOUSING ASSOCIATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SEVENOAKS
Postcode
TN13 1AX
Post Town
Tonbridge
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Sevenoaks
Electoral Ward
Sevenoaks Town and St John's
Westminster Constituency
Sevenoaks

Supplier Information

Number of Suppliers
1
Supplier Name

NORTH KENT CLEANING SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-b3881630-4d04-4c0f-b972-af05e023dd5c-2025-02-07T16:44:47Z",
    "date": "2025-02-07T16:44:47Z",
    "ocid": "ocds-b5fd17-b3881630-4d04-4c0f-b972-af05e023dd5c",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "West Kent Housing Association - Schemes Cleaning 2025",
        "title": "Communal Areas to Schemes Cleaning Services Contract 2025",
        "description": "*This notice is for information only as the contract has been awarded* The scope of services will include (Schemes communal areas only): * Scheduled general cleaning of doors, flooring, stairs, handrails, wall surfaces, light covers, internal fixtures and fittings, internal communal doors and glazing, lifts, fire safety equipment, general surfaces etc, in accordance with an agreed Schedule of Rates, agreed frequency and where applicable. The services may also include: * Fire safety works to consist of the simple, visual inspections of communal areas to confirm that exits are not blocked, fire doors appear undamaged, fire action notices are in place, no rubbish or belongings are present that may cause a fire risk or obstruct exits, fire doors are shut, etc, in accordance with the agreed cleaning schedule and where applicable. Any such issues to be reported to the Supervisor for alerting the Client. * Ad hoc general cleaning of doors, flooring, stairs, offices, handrails, wall surfaces, light covers, internal fixtures and fittings, internal doors and glazing, lifts, fire safety equipment, general surfaces etc, due to urgent requirement and against an agreed Schedule of Rates. * Ad hoc specialist cleaning such as the deep cleaning of carpets, furniture and fittings, mechanical or manual hard floor scrubbing, in accordance with an agreed Schedule of Rates and where applicable. The full details of the services are set out in the specification.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90911200",
            "description": "Building-cleaning services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "TN13 1AX"
                    }
                ]
            }
        ],
        "value": {
            "amount": 37413,
            "currency": "GBP"
        },
        "procurementMethod": "direct",
        "procurementMethodDetails": "Single tender action (below threshold)",
        "tenderPeriod": {
            "endDate": "2024-12-11T17:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-01-02T00:00:00Z",
            "endDate": "2025-12-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/63ETt9Hk",
            "name": "WEST KENT HOUSING ASSOCIATION",
            "identifier": {
                "legalName": "WEST KENT HOUSING ASSOCIATION",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/63ETt9Hk"
            },
            "address": {
                "streetAddress": "101 London Road",
                "locality": "SEVENOAKS",
                "postalCode": "TN131AX",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "tenders@wkha.org.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-07088405",
            "name": "NORTH KENT CLEANING SERVICES LIMITED",
            "identifier": {
                "legalName": "NORTH KENT CLEANING SERVICES LIMITED",
                "scheme": "GB-COH",
                "id": "07088405"
            },
            "address": {
                "streetAddress": "Commercial House,High Street, Hadlow TONBRIDGE Kent TN11 0EE GB"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/63ETt9Hk",
        "name": "WEST KENT HOUSING ASSOCIATION"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-b3881630-4d04-4c0f-b972-af05e023dd5c-1",
            "status": "active",
            "date": "2024-12-17T00:00:00Z",
            "datePublished": "2025-02-07T16:44:46Z",
            "value": {
                "amount": 37413,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-07088405",
                    "name": "NORTH KENT CLEANING SERVICES LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-01-20T00:00:00Z",
                "endDate": "2025-12-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/44da2311-1063-4a06-98cf-02a530053d5d",
                    "datePublished": "2025-02-07T16:44:46Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}