Tender

(TRP) The Royal Parks: Hyde Park Event for Second Saturday in October 2025-2027

THE ROYAL PARKS LTD

This public procurement record has 2 releases in its history.

TenderAmendment

27 Mar 2024 at 14:20

Tender Notice
Tender

26 Mar 2024 at 15:00

Tender Notice
Summary of the contracting process

The Royal Parks Ltd is inviting bids for the procurement of event services for the Hyde Park Event to be held on the second Saturday of October from 2025 to 2027. The estimated total contract value across the three years is between £900k to £1.05m. The tender period ends on 17th April 2024. The contract period starts on 1st October 2025 and ends on 1st October 2027. This opportunity is suitable for small and medium enterprises (SMEs) and voluntary, community, and social enterprise organisations (VCSE). The event falls under the services category and will take place in London, UK.

This tender for the Hyde Park Event presents a growth opportunity for businesses that specialize in event planning, promotions, and charity activities. Companies interested in organising annual public events with charitable aspects and leveraging existing infrastructure are well-suited to bid for this contract. The event aims to encourage public participation and engage with corporate entities or charities. With an anticipated publication date in early Summer 2024, businesses can plan and prepare their proposals to align with The Royal Parks Ltd's requirements and specifications for the event.

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Notice Information

Notice Title

(TRP) The Royal Parks: Hyde Park Event for Second Saturday in October 2025-2027

Notice Description

Text to be corrected in the original notice: Place of text to be modified: II.1.4) Short description Instead of: TRP is conducting a Pre Market Engagement exercise prior to going out to Invitation to Tender for potential parties to submit a bid proposal to host a 5km event around Hyde Park on the site of the Old Football Pitches. The event will be delivered in partnership with TRP's event delivery partner London Marathon Events (LME). The event will take place on the second Saturday of October and the estimated contract period is up to 3 years, from 2025 to 2027. TRP is looking for a suitable Event Owner, Corporate or Charity to plan and promote an annual event that is open to the public with a charitable aspect, and that makes use of the existing infrastructure in place for the Royal Parks Half Marathon which takes place on the succeeding Sunday and is also delivered by LME. It is estimated the cost per year for the Saturday Event will be PS300k-PS350k. This includes the site infrastructure and operations listed in 4.2. The final cost will be dependent upon the agreed event specification. The estimated total contract value across the three years is PS900k-PS1.05m. It is anticipated that the opportunity will be published in early Summer 2024. Read: TRP is conducting a Pre Market Engagement exercise prior to going out to Invitation to Tender for potential parties to submit a bid proposal to host a 5km event around Hyde Park on the site of the Old Football Pitches. The event will be delivered in partnership with TRP's event delivery partner London Marathon Events (LME). The event will take place on the second Saturday of October and the estimated contract period is up to 3 years, from 2025 to 2027. TRP is looking for a suitable Event Owner, Corporate or Charity to plan and promote an annual event that is open to the public with a charitable aspect, and that makes use of the existing infrastructure in place for the Royal Parks Half Marathon which takes place on the succeeding Sunday and is also delivered by LME. It is estimated the cost per year for the Saturday Event will be PS300k-PS350k. This includes the site infrastructure and operations. The final cost will be dependent upon the agreed event specification. The estimated total contract value across the three years is PS900k-PS1.05m. It is anticipated that the opportunity will be published in early Summer 2024. Place of text to be modified: II.2.4) Description of the procurement Instead of: TRP is conducting a Pre Market Engagement exercise prior to going out to Invitation to Tender for potential parties to submit a bid proposal to host a 5km event around Hyde Park on the site of the Old Football Pitches. The event will be delivered in partnership with TRP's event delivery partner London Marathon Events (LME). The event will take place on the second Saturday of October and the estimated contract period is up to 3 years, from 2025 to 2027. TRP is looking for a suitable Event Owner, Corporate or Charity

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b3c79425-4543-4132-8df1-de53af8bdd91
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/77af3628-9ad0-41f7-b87c-2ee3d29778f9
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£1,050,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Mar 20241 years ago
Submission Deadline
16 Apr 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Oct 2024 - 31 Oct 2027 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE ROYAL PARKS LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W2 2UH
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
Hyde Park
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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