Tender

Bucklers Park Community Hub, Crowthorne

BRACKNELL FOREST BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Tender

15 Feb 2023 at 14:04

Tender Notice
Tender

09 Feb 2023 at 16:18

Tender Notice
Summary of the contracting process

The Bracknell Forest Borough Council is inviting tenders for the management of the Bucklers Park Community Hub in Crowthorne, Berkshire. The procurement process officially started in February 2023, with the intended opening of the Hub scheduled for Autumn 2023. This opportunity falls under the services category and follows a restricted procedure with a tender period ending on March 20, 2023. The selected operator will have the responsibility of managing various facilities within the Community Hub, including a café, main hall, sports courts, and associated landscaping.

This tender presents a growth opportunity for management organisations looking to engage in community-focused services. Businesses able to demonstrate experience in managing community hubs on a low or not-for-profit basis will be well-suited for this opportunity, aligning with the Council's goal of fostering community engagement. The procurement method follows a selective procedure, providing a fair chance for suitable businesses to showcase their competencies through the tender process. Interested organisations are advised to register on the South East Business Portal site to stay updated on any changes issued by the Council during the tender process.

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Notice Information

Notice Title

Bucklers Park Community Hub, Crowthorne

Notice Description

The Council are seeking to appoint an operator to manage the Bucklers Park Community Hub, Crowthorne, Berkshire. The operator will be expected to manage the Community Hub at a low or not-for-profit basis and ideally the prospective bidder will be able to previously demonstrate the ability to manage a Community Hub on a similar basis. The operator will also have an active role within the local community by promoting the facilities to potential users as well as hiring out the facilities for individuals or community groups. The Hub building is a new facility available for use, the site is not associated with the employment of any personnel thus meaning there will be no TUPE responsibilities. The bidder is expecting to demonstrate the ability to run the Community Hub / Centre effectively by highlighting their competencies throughout the tender process. Bracknell Forest Council is seeking a management organisation or organisations to take on the operations of a Community Hub within the Borough. The Hub was built in summer 2021 on the former Transport Research Laboratory site next to Buckler's Forest. The intended opening is targeted for Autumn 2023 with the procurement process officially starting in February 2023. The management of the Hub will play an active role within the community, empowering residents to participate in community activities. The new Community Hub will also play a key role in supporting community activities and events within the Bucklers Park and surrounding areas. The operator will be expected to manage the following facilities: * Cafe and kitchen * Main hall and meeting rooms * Children and young people's activity space * Sports Courts * Parking areas * Soft services facilities management * Associated landscaping (excluding the SUDs and Orchard) Additional information: Organisations must register their interest on the South East Business Portal site in order to receive any changes or notifications issued by the Council during this tender process. The Council will not be held responsible for lack of communication to any organisation who does not register their interest. Clarification questions can also be sent through this site via the messaging facility. This will be tendered as a concession contract and conducted as a restricted two stage process under SOSS (Light Touch) process.The Council will evaluate the tenders in three stages: (1) An initial desk review based on Schedule 1 and financial standing. In addition, the Council may contact the referees. We expect providers to self-exclude if they cannot meet or exceed the capabilities required. (2) Those providers who pass stage (1) will then be fully evaluated by the team based on the remainder of the documentation submitted. (3) The six highest scoring providers at entry level will be invited to submit an ITT proposal response. The responses will then be fully evaluated by the team based on the submitted ITT documents. Economic and Financial Standing. The authority will seek more information from independent credit agencies as part of the evaluation and reserves the right to undertake credit checks at each stage of the procurement process and after contract award. The council reserves the right not to award the contract in whole or in part, to cancel or amend the tender process and does not bind itself to accept any tender. The Council shall not be liable under any circumstances for any costs or expenses incurred by any bidder or prospective bidder in responding to this notice or in taking part in this procurement process. Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b4a352ff-a58e-4dd7-8c71-320852fa22a2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/133a50e0-8b6a-42fb-ae71-def3e35f3ced
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75200000 - Provision of services to the community

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Feb 20233 years ago
Submission Deadline
20 Mar 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2023 - 1 Jul 2045 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRACKNELL FOREST BOROUGH COUNCIL
Contact Name
Procurement Team
Contact Email
procurement.team@bracknell-forest.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BRACKNELL
Postcode
RG12 1JD
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
Not specified
Local Authority
Bracknell Forest
Electoral Ward
Town Centre & The Parks
Westminster Constituency
Bracknell

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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