Planning

Ocean City Music Festival Prior Information Notice

PLYMOUTH CITY COUNCIL

This public procurement record has 2 releases in its history.

Planning

17 Oct 2017 at 15:00

Planned Procurement Notice
Planning

06 Oct 2017 at 15:30

Planned Procurement Notice
Summary of the contracting process

Plymouth City Council is initiating a tender process for the "Ocean City Music Festival Prior Information Notice," aimed at establishing a high-profile ticketed music event set to commence in 2018. This project aligns with the Council's vision to enhance Plymouth’s cultural landscape, particularly with the significant historical celebration in 2020 marking the 400th anniversary of the Mayflower's voyage to the United States. The procurement currently stands at the planning stage, with a deadline for interested suppliers to express their interest by 24th October 2017. The event is classified under festival organisation services and will take place in the South West region of the UK, with contract awards expected by January 2018.

This tender offers substantial opportunities for businesses specialising in event organisation, particularly those with a background in collaborating with artists and managing major festivals. Companies that leverage strong connections with talent agencies and have experience in delivering high-quality events would be particularly well-suited to compete. The successful organisation will have the potential to build a brand that not only contributes to local culture but also gains national and international visibility through its association with landmark events in Plymouth over the next five years.

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Notice Information

Notice Title

Ocean City Music Festival Prior Information Notice

Notice Description

Plymouth City Council is looking to form a collaborative relationship with an organisation to deliver a high quality music event starting in 2018. Our vision is to create a significant, high profile ticketed music event (or series of events) with UK and international artists that will create national and international exposure. The Council is open to exploring a range contractual and operational models. This includes the Council providing the project management staff and operational delivery (staff) to ensure high quality, safe delivery of the event(s). Our highly experienced and qualified team have vast amounts of experience in the delivery of major international events including Olympic Torch Relay, MTV Crashes Plymouth, The America's Cup, The British Firework Championships, The Transat and National Armed Forces Day. Plymouth City Council is keen to see an evolution and building of a brand starting with the first event in 2018 and fully establishing itself by 2020. In 2020 Plymouth will celebrate the 400 year sailing of the Mayflower to the United States. We see that a music event will be a key part of those global celebrations. We are looking for an organisation that has strong relationships with agents, talent agencies, management companies or artists directly as well as a proven track record in delivering events in line with our vision. This notice in issued in accordance with Schedule 3 of The Concession Contracts Regulations 2016. Interested suppliers must express their interest via www.supplyingthesouthwest.org.uk by close of play on 24/10/17. Those who have previously expressed an interest need not resubmit. Suppliers who have formally expressed an interest by the required deadline will be invited to tender. Contracts will be awarded without further publication. PCC is working to an ambitious timetable with a target award date in January 2018 and the first event in July 2018. The length of contract will be limited to a maximum of 5 annual festivals. PCC is offering interested parties the opportunity to speak with key stakeholders from the Council either by phone or face to face. Timeslots are available on the 16th, 17th, 23rd and 24th October 2017, with specific details finalised upon request. If you wish to take advantage of this offer, please submit your request through the messaging facility on the portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b5d05aaa-0c36-43fe-bc68-d7485e4c0f0e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5478606e-552a-4042-8f32-ceb8f0182460
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79953000 - Festival organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Oct 20178 years ago
Submission Deadline
Not specified
Future Notice Date
1 Nov 2017Expired
Award Date
Not specified
Contract Period
1 Feb 2018 - 31 Jul 2022 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PLYMOUTH CITY COUNCIL
Contact Name
Jamie Yabsley
Contact Email
procurement@plymouth.gov.uk
Contact Phone
+44 1752307967

Buyer Location

Locality
PLYMOUTH
Postcode
PL1 3BJ
Post Town
Plymouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK41 Plymouth
Delivery Location
TLK South West (England)
Local Authority
Plymouth
Electoral Ward
St Peter and the Waterfront
Westminster Constituency
Plymouth Sutton and Devonport

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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