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Document storage

County Durham and Darlington NHS Foundation Trust

This public procurement record has 1 release in its history.

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21 Aug 2026 at 11:56

Award Notice
Summary of the contracting process

County Durham and Darlington NHS Foundation Trust procured document storage and retrieval services. The requirement covers the secure storage of documents and their retrieval when needed, classified as storage and retrieval services (CPV 63121000). The work is delivered for the Trust in the North East of England. This is a services contract rather than a goods supply or construction project. The buying organisation is based at Darlington Memorial Hospital in Darlington. The stated requirement is focused on managing stored documents and providing retrieval services, making it relevant to records management companies, commercial document storage operators and specialists supporting healthcare organisations with off-site document handling.

The procurement is complete and was awarded on 20 July 2026 to Restore, with an active award. The contract runs from 21 July 2026 to 31 October 2027 and has an awarded value of £72,770.58. The Trust used a selective procedure as a call-off from the ESPO framework 390_22, rather than running an open standalone competition. The tender deadline was 24 April 2026 at 12:00. The contract was evaluated as a services requirement for document storage and retrieval. The opportunity was identified as suitable for small and medium-sized enterprises and not reserved for voluntary, community or social enterprises. Restore is the named supplier for the requirement.

This award provides a clear indication that County Durham and Darlington NHS Foundation Trust buys outsourced document storage and retrieval through a public-sector framework route. Competitors preparing for a future requirement with this buyer would need an established records-management operation, secure off-site storage capacity and reliable processes for locating and returning documents. Experience serving NHS or other healthcare organisations would help demonstrate an understanding of confidential records, controlled access and service continuity, although the published requirement does not state specific accreditations or qualifications. Suppliers should also be able to operate effectively through a framework call-off, understand its terms and provide dependable retrieval performance at the scale represented by this contract. The requirement was marked as suitable for SMEs, so smaller specialist providers may be credible competitors.

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Notice Information

Notice Title

Document storage

Notice Description

County Durham and Darlington NHS Foundation Trust have awarded a contract to Restore for Document Storage and Retrieval Services via the ESPO framework 390_22.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b61f646e-964f-4b6d-87da-030d1250f8c0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/926c66cf-85f5-49ae-88c8-10543d63c091
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63121000 - Storage and retrieval services

Notice Value(s)

Tender Value
£72,770 Under £100K
Lots Value
Not specified
Awards Value
£72,770 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Aug 20266 days ago
Submission Deadline
24 Apr 2026Expired
Future Notice Date
Not specified
Award Date
20 Jul 20261 months ago
Contract Period
21 Jul 2026 - 31 Oct 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
County Durham and Darlington NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DARLINGTON
Postcode
DL3 6HX
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC3 Tees Valley
Small Region (ITL 3)
TLC33 Darlington
Delivery Location
TLC North East (England)
Local Authority
Darlington
Electoral Ward
Pierremont
Westminster Constituency
Darlington

Supplier Information

Number of Suppliers
1
Supplier Name

Restore

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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