Award

OCR / Digital Invoicing Transformation Project

THAMES VALLEY POLICE

This public procurement record has 1 release in its history.

Award

08 Apr 2025 at 09:53

Award Notice
Summary of the contracting process

Thames Valley Police has completed the award stage for the "OCR / Digital Invoicing Transformation Project." This procurement falls within the software package and information systems industry category and includes various types of software such as industry-specific, internet, document creation, and business transaction software. The contract, valued at £99,043, was awarded through a mini-competition via the CCS Framework Agreement RM6174 Lot 2, following a selective procurement method. Key dates include the tender period ending on 1st November 2024, contract starting on 12th March 2025, and ending on 11th March 2028, with the project being stationed in the South East region of the United Kingdom.

This tender offers significant opportunities for businesses specialising in software development and digital workflow solutions. SMEs, in particular, can benefit from the scope of work, which includes the provision and management of multifunctional print devices, digital invoicing, and software management services. Enterprises dealing with communication, multimedia, database, and operating software packages could find this project highly relevant for their growth. RICOH UK LIMITED, an SME, has successfully secured this project, setting a precedent for other small to medium-sized enterprises to pursue similar opportunities in public sector contracts.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

OCR / Digital Invoicing Transformation Project

Notice Description

Mini Competition via CCS Framework Agreement RM6174 Lot 2 Multifunctional print devices (MFDs) print management, digital workflow software. Bidders were asked to respond via Sell2 (in -tend .co.uk)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b788e225-f04a-4d90-8fbe-e2a0a86555c7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cf5b65ad-5658-4877-a775-9975bfd793d6
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48200000 - Networking, Internet and intranet software package

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48400000 - Business transaction and personal business software package

48500000 - Communication and multimedia software package

48600000 - Database and operating software package

48700000 - Software package utilities

48800000 - Information systems and servers

48900000 - Miscellaneous software package and computer systems

Notice Value(s)

Tender Value
£99,043 Under £100K
Lots Value
Not specified
Awards Value
£99,043 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Apr 202510 months ago
Submission Deadline
1 Nov 2024Expired
Future Notice Date
Not specified
Award Date
11 Dec 20241 years ago
Contract Period
12 Mar 2025 - 11 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THAMES VALLEY POLICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KIDLINGTON
Postcode
OX5 2NX
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ South East (England)
Local Authority
Cherwell
Electoral Ward
Kidlington East
Westminster Constituency
Bicester and Woodstock

Supplier Information

Number of Suppliers
1
Supplier Name

RICOH

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-b788e225-f04a-4d90-8fbe-e2a0a86555c7-2025-04-08T10:53:16+01:00",
    "date": "2025-04-08T10:53:16+01:00",
    "ocid": "ocds-b5fd17-b788e225-f04a-4d90-8fbe-e2a0a86555c7",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "TVP00776",
        "title": "OCR / Digital Invoicing Transformation Project",
        "description": "Mini Competition via CCS Framework Agreement RM6174 Lot 2 Multifunctional print devices (MFDs) print management, digital workflow software. Bidders were asked to respond via Sell2 (in -tend .co.uk)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "48100000",
                "description": "Industry specific software package"
            },
            {
                "scheme": "CPV",
                "id": "48200000",
                "description": "Networking, Internet and intranet software package"
            },
            {
                "scheme": "CPV",
                "id": "48300000",
                "description": "Document creation, drawing, imaging, scheduling and productivity software package"
            },
            {
                "scheme": "CPV",
                "id": "48400000",
                "description": "Business transaction and personal business software package"
            },
            {
                "scheme": "CPV",
                "id": "48500000",
                "description": "Communication and multimedia software package"
            },
            {
                "scheme": "CPV",
                "id": "48600000",
                "description": "Database and operating software package"
            },
            {
                "scheme": "CPV",
                "id": "48700000",
                "description": "Software package utilities"
            },
            {
                "scheme": "CPV",
                "id": "48800000",
                "description": "Information systems and servers"
            },
            {
                "scheme": "CPV",
                "id": "48900000",
                "description": "Miscellaneous software package and computer systems"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 99043,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2024-11-01T17:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-03-12T00:00:00Z",
            "endDate": "2028-03-11T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/wwFx2665",
            "name": "Thames Valley Police",
            "identifier": {
                "legalName": "Thames Valley Police",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/wwFx2665"
            },
            "address": {
                "streetAddress": "THAMES VALLEY POLICE",
                "locality": "KIDLINGTON",
                "postalCode": "OX52NX",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Paula Kibble-White",
                "email": "paula.kibble-white@thamesvalley.police.uk"
            },
            "details": {
                "url": "https://www.thamesvalley.police.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-01271033",
            "name": "RICOH UK LIMITED",
            "identifier": {
                "legalName": "RICOH UK LIMITED",
                "scheme": "GB-COH",
                "id": "01271033"
            },
            "address": {
                "streetAddress": "Ricoh House NORTHAMPTON NORTHAMPTONSHIRE NN4 7YL GB"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/wwFx2665",
        "name": "Thames Valley Police"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-b788e225-f04a-4d90-8fbe-e2a0a86555c7-1",
            "status": "active",
            "date": "2024-12-11T00:00:00Z",
            "datePublished": "2025-04-08T10:53:16+01:00",
            "value": {
                "amount": 99043,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-01271033",
                    "name": "RICOH UK LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-03-12T00:00:00Z",
                "endDate": "2028-03-11T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/cf5b65ad-5658-4877-a775-9975bfd793d6",
                    "datePublished": "2025-04-08T10:53:16+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}