Award

TWBC - Concession of A Festive Experience at the Ice Rink, Calverley Grounds

TUNBRIDGE WELLS BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

23 Aug 2024 at 10:52

Award Notice
Tender

15 Jul 2024 at 10:37

Tender Notice
Summary of the contracting process

Tunbridge Wells Borough Council (TWBC) has awarded a contract for the concession of a Festive Experience event at its annual ice rink in Calverley Grounds. The event, which has historically been a Father Christmas event, is set within the broader industry category of event services (CPV: 79952000). The awarded contract will run from 29 November 2024 until 5 January 2024, with a possible extension for three additional years, contingent upon performance review and event approval. CEP Ltd, the appointed contractor, will manage the event situated in England, United Kingdom. Key procurement dates include the initial tender release on 15 July 2024, with an expression of interest deadline on 5 August 2024, submission of completed tenders by 12 August 2024, and the evaluation followed by the appointment of the contractor in the weeks of 12 August 2024 and 26 August 2024, respectively.

Concessions like this present substantial opportunities for businesses, particularly those involved in event management and cultural event organisation services (CPV: 79952100). SMEs and VCSEs are encouraged to participate in such tenders as they stand to benefit from increased visibility and customer engagement due to the high footfall during the festive period. With the event drawing over 80,000 visitors in the last season, businesses will gain access to a large and diverse audience, offering a significant platform for business growth and community engagement. The open procurement method ensures a competitive process, facilitating fair opportunities for capable businesses to thrive in the local economy.

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Notice Information

Notice Title

TWBC - Concession of A Festive Experience at the Ice Rink, Calverley Grounds

Notice Description

Tunbridge Wells Borough Council (TWBC) is inviting tenders for the concession of a Festive Experience event, historically a Father Christmas event, at its annual ice rink in Calverley Grounds. Tunbridge Wells Borough Council is inviting tenders for the concession of a Festive Experience event at its annual ice rink in Calverley Grounds. The contract term will be an initial 1 year with a possible three annual extensions (1+1+1), extension subject to performance review and event approval. This year's event will run from 29 November 2024 - 5 January 2024. If future events go ahead the ice rink will open and close at a similar time period. The Ice Rink has been running in Calverley Grounds for 13 years. Last season (2023-24) it attracted 43,004 skaters, with increased footfall to the area from visitors watching the skaters or who just come along for a walk within the grounds. Anecdotally we had in excess of 80,000 visitors in the period. Key Dates & Timeline for Procurement Tender release: Monday 15th July 2024 Expression of Interest Deadline: 12:00pm Monday 5th August 2024 Deadline for submission of completed tenders: 12:00pm Monday 12th August 2024 Evaluation: w/c Monday 12th August 2024 Appointment of contractor: w/c Monday 26th August 2024

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b87037e9-83ce-4084-b1f5-3a00e6383d86
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8479b477-8fd0-4a6f-b4fb-c11edf40b9ec
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Aug 20241 years ago
Submission Deadline
12 Aug 2024Expired
Future Notice Date
Not specified
Award Date
22 Aug 20241 years ago
Contract Period
4 Nov 2024 - 5 Jan 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TUNBRIDGE WELLS BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TUNBRIDGE WELLS
Postcode
TN1 1RS
Post Town
Tonbridge
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Tunbridge Wells
Electoral Ward
Park
Westminster Constituency
Tunbridge Wells

Supplier Information

Number of Suppliers
1
Supplier Name

CEP

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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