Planning

Accounts Payable OCR and e-Invoicing Solutions Expressions of Interest

MILTON KEYNES COUNCIL

This public procurement record has 1 release in its history.

Planning

08 Jan 2019 at 11:35

Market Engagement Notice
Summary of the contracting process

The procurement process is currently at the planning stage, initiated by Milton Keynes Council for the tender titled "Accounts Payable OCR and e-Invoicing Solutions Expressions of Interest." This project, classified under the CPV code for Optical-character-recognition (OCR) software package, aims to enhance invoice processing efficiency and support the migration of suppliers to electronic invoicing. The engagement period concludes on 31 January 2019, with the procurement focused on the South East region of the United Kingdom. Businesses interested in participating are encouraged to express their interest via email to the specified contact point.

This tender presents a valuable opportunity for technology and software firms, especially those specialising in OCR and invoicing solutions, to engage with local government contracts. Companies that demonstrate proven expertise in delivering integrated software solutions, as well as those capable of providing innovative e-invoicing methods tailored to different supplier requirements, would be particularly well-suited to compete. With the growing emphasis on digitisation in public sector operations, this procurement could lead to substantial business growth for the right service providers.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Accounts Payable OCR and e-Invoicing Solutions Expressions of Interest

Notice Description

LGSS is a jointly owned shared service formed by Cambridgeshire County Council (CCC), Northamptonshire County Council (NCC) and Milton Keynes Council (MKC) a merger of their corporate services into a single entity. LGSS is seeking a solution with proven, successful integrations and interoperability with the Agresso ERP Solution, which will: * Negate the need for manual and paper based processes for processing accounts payable invoices, maximizing the volumes of invoices presented to the Council Partners in electronic formats * Provide robust business rules to match the Councils requirements for invoice submission * Assist with the migration of suppliers to e-invoicing * Provide management report on progress of suppliers as well as associated management data * Provide robust reporting on rejected invoices to allow for accurate accruals * Where OCR is deployed, a self-learning module is essential * Support the presentation, archive and retrieval of invoice images within the ERP system The solution will offer a variety of e-invoicing methods to enable suppliers to the Councils of varying size and nature with different levels of automation to trade with the council. These methods should include electronic file transfer, direct input and invoice scanning with OCR. The solution should be intuitive and compatible with the IT infrastructure and software throughout the contract term. To express an interest in the project, please email mark.culley@milton-keynes.gov.uk. A pre-market engagement session may be undertaken once the EOI closes to discuss requirements with all interested parties. Please note that at this time, this is an expression of interest stage process only, no decision has been made on the approach to the procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b97db3ad-4d28-4d75-9d1d-05aad1719716
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/eed3b5ed-5416-4ddb-85cb-a91cd5f6b3bd
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48313000 - Optical-character-recognition (OCR) software package

79999200 - Invoicing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jan 20197 years ago
Submission Deadline
Not specified
Future Notice Date
31 Jan 2019Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MILTON KEYNES COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MILTON KEYNES
Postcode
MK9 3EJ
Post Town
Milton Keynes
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ12 Milton Keynes
Delivery Location
TLJ South East (England)
Local Authority
Milton Keynes
Electoral Ward
Central Milton Keynes
Westminster Constituency
Milton Keynes Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-b97db3ad-4d28-4d75-9d1d-05aad1719716-2019-01-08T11:35:50Z",
    "date": "2019-01-08T11:35:50Z",
    "ocid": "ocds-b5fd17-b97db3ad-4d28-4d75-9d1d-05aad1719716",
    "language": "en",
    "initiationType": "tender",
    "title": "Accounts Payable OCR and e-Invoicing Solutions Expressions of Interest",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2019-01-31T23:59:59Z"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/eed3b5ed-5416-4ddb-85cb-a91cd5f6b3bd",
                "datePublished": "2019-01-08T11:35:50Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "tender": {
        "id": "Accounts Payable and e-Invoicing Solutions",
        "title": "Accounts Payable OCR and e-Invoicing Solutions Expressions of Interest",
        "description": "LGSS is a jointly owned shared service formed by Cambridgeshire County Council (CCC), Northamptonshire County Council (NCC) and Milton Keynes Council (MKC) a merger of their corporate services into a single entity. LGSS is seeking a solution with proven, successful integrations and interoperability with the Agresso ERP Solution, which will: * Negate the need for manual and paper based processes for processing accounts payable invoices, maximizing the volumes of invoices presented to the Council Partners in electronic formats * Provide robust business rules to match the Councils requirements for invoice submission * Assist with the migration of suppliers to e-invoicing * Provide management report on progress of suppliers as well as associated management data * Provide robust reporting on rejected invoices to allow for accurate accruals * Where OCR is deployed, a self-learning module is essential * Support the presentation, archive and retrieval of invoice images within the ERP system The solution will offer a variety of e-invoicing methods to enable suppliers to the Councils of varying size and nature with different levels of automation to trade with the council. These methods should include electronic file transfer, direct input and invoice scanning with OCR. The solution should be intuitive and compatible with the IT infrastructure and software throughout the contract term. To express an interest in the project, please email mark.culley@milton-keynes.gov.uk. A pre-market engagement session may be undertaken once the EOI closes to discuss requirements with all interested parties. Please note that at this time, this is an expression of interest stage process only, no decision has been made on the approach to the procurement process.",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "48313000",
            "description": "Optical-character-recognition (OCR) software package"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "79999200",
                "description": "Invoicing services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": false,
            "vcse": false
        }
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d9p84SEE",
            "name": "Milton Keynes Council",
            "identifier": {
                "legalName": "Milton Keynes Council",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/d9p84SEE"
            },
            "address": {
                "streetAddress": "Civic Offices, 1 Saxon Gate, Silbury Boulevard",
                "locality": "Milton Keynes",
                "postalCode": "MK93EJ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Mark Culley",
                "email": "mark.culley@milton-keynes.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d9p84SEE",
        "name": "Milton Keynes Council"
    }
}