Cloud Based Planning and Regulatory Services Information Management System - AWARD

OXFORD CITY COUNCIL

There is 1 contract in this contracting process.

Summary of the contracting process

Oxford City Council has completed the procurement process for a "Cloud Based Planning and Regulatory Services Information Management System." This contract involves replacing the current on-premises system with a cloud-hosted solution, facilitating the migration of existing data and files. The Council, located in Oxford, is focused on ensuring the continuity of statutory services, with the current contract expiring in March 2026. The procurement process utilised an open procedure under the category of software package and information systems (CPV code 48000000). The award was given to Idox Software Ltd, and the contract period spans from 1st April 2025 to 31st March 2028. Although the tender period closed on 13th January 2025, the award announcement was published on 19th May 2025.

This tender provides significant opportunities for businesses specialising in cloud-based software solutions tailored to the public sector's planning and regulatory needs. Companies with a focus on efficient data management systems and those offering cloud migration services can find robust growth potential. The classification indicates a preference for industry-specific software packages, particularly beneficial for SMEs, as they can leverage their innovative approaches to meet the Council's enhanced requirements. While the contract is not suitable for VCSEs, those in the wider software industry capable of delivering comprehensive, scalable, and secure cloud solutions stand to establish or enhance their presence in the public procurement sector.

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Cloud Based Planning and Regulatory Services Information Management System - AWARD

OXFORD CITY COUNCIL

Contract Timeline

Publication Date

19th May 2025 11:23:32 AM
Contract Summary

This Contract is for a replacement information and document management system for Planning and Regulatory services at Oxford City Council and the associated migration of data and files from the existing systems to the replacement. The current contract with the current system is coming to an end in March 2026, and it is essential that a replacement system is identified and procured for continuity of statutory services within these teams. The Council has worked with a consultancy team to identify a system specification, which identifies requirements that the current system provides and also an improved set of requirements for more efficient data management. As the Council are also moving software from on-premises to cloud-hosted systems, with on-premises hosting to be decommissioned, the awarded system must be a cloud hosted solution.
Contract Details

Open Contracting ID

ocds-b5fd17-ba82490e-b1b7-494b-b9b0-d758739bc946

Publication Source

Contracts Finder

Procurement Stage

Award

Procurement Method

Open

Procurement Method Details

Open Procedure

Procurement Category

Goods

Tender Suitability

SME

Framework / DPS
Contract Classification

CPV Code(s)

48000000
48100000

CPV Division(s)

48 - Software package and information systems
Awarding Authority

OXFORD CITY COUNCIL

Buyer Name

Ola OYEBAMIJI

Buyer Email

ooyebamiji@oxford.gov.uk

Buyer Phone

044186533

Buyer Address

Town Hall, St Aldate's

Oxford

OX1 1BX

United Kingdom
Awarded Supplier(s)

Supplier Name(s)

IDOX SOFTWARE LTD

View contract on Contracts Finder

Cloud Based Planning and Regulatory Services Information Management System - AWARD

OXFORD CITY COUNCIL

Contract Timeline

Contract Summary

Contract Details

Contract Classification

Awarding Authority

Awarded Supplier(s)