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Project and Portfolio management

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 3 releases in its history.

AwardUpdate

04 Sep 2026 at 16:02

Award Notice
AwardUpdate

26 Jun 2026 at 11:32

Award Notice
Award

27 Oct 2025 at 11:05

Award Notice
Summary of the contracting process

UK Research and Innovation required project and portfolio management software to support the planning, monitoring and governance of projects and portfolios. The procurement covered software packages and information systems, including the licences needed for the service. UK Shared Business Services Limited acted as the buying organisation for the requirement. Delivery is associated with the buyer’s premises in Swindon, England. This is a goods requirement for suppliers providing project and portfolio management platforms, licensing and related software products. The requirement was procured through the UK Shared Business Services purchasing route and was suitable for small and medium-sized enterprises. It concerns a software solution rather than consultancy, construction, hardware or general business support services.

This procurement has been awarded and completed as a call-off from the G Cloud 14 framework (RM1557.14), using a selective procedure. The tender closed on 30 September 2025, and the contract runs from 1 October 2025 to 28 September 2027. The estimated procurement value was £629,520 including the stated currency. Softcat PLC was awarded the contract on 1 October 2025 for £645,929.70. The requirement was subsequently varied to add licences worth £11,574.80 excluding VAT, followed by a further variation adding licences worth £4,834.90 excluding VAT. The award remains active for the stated contract period, with Softcat PLC as the selected supplier.

For suppliers assessing future UKRI requirements, this award demonstrates demand for project and portfolio management software delivered through the G Cloud framework. A credible competitor would need to provide a mature platform that supports project and portfolio planning, oversight, reporting and governance, together with flexible licence management as user requirements change. Experience supplying public sector organisations and operating through framework call-offs would be commercially relevant, as would the ability to manage implementation, account support, software updates and additional licences over a multi-year arrangement. The opportunity was identified as suitable for SMEs, so specialist software providers with the necessary framework access, delivery capacity and public sector assurance can be credible competitors when a comparable requirement returns.

How relevant is this notice?

Notice Information

Notice Title

Project and Portfolio management

Notice Description

***This is an award notice, not a call for competition*** UK Research and Innovation (UKRI) - had a requirement for the provision of project and portfolio management software. This procurement has been concluded via the G Cloud 14 framework with reference number RM1557.14. Contract has been varied to add additional licences at a value of PS11,574.80 exc VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bb64a6a8-0630-4570-8bb3-c62e7a2e53b1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3fc74998-33fd-49d8-b021-cd4dbf4e98fa
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£629,520 £500K-£1M
Lots Value
Not specified
Awards Value
£641,094 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jun 20264 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Oct 20251 years ago
Contract Period
1 Oct 2025 - 28 Sep 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

Softcat Plc

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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