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UKSBS DDaT22481 Provision of a CMMS/EAM Software

UK Shared Business Services Limited

This public procurement record has 3 releases in its history.

AwardUpdate

06 Jul 2026 at 08:22

Award Notice
AwardUpdate

24 Jun 2024 at 13:31

Award Notice
Award

20 May 2024 at 14:40

Award Notice
Summary of the contracting process

UK Shared Business Services Limited has completed the procurement process for the provision of a CMMS/EAM Software under the contract identifier DDaT22481. The procurement was conducted through an open procedure, exceeding threshold requirements, with the industry category focusing on Software Package and Information Systems (CPV code 48000000). Located in Swindon, England, the buyer organisation sought to address its software needs as part of a broader strategic objective within the public sector. The procurement process was finalised with an active award status as of 23 June 2023, and the contract period extends from 26 June 2023 to 24 December 2026. The last update to the award was made on 6 July 2026, reflecting an amended contract value of £437,956 excluding VAT.

This tender was an opportunity aimed at small and medium enterprises (SMEs), with the successful supplier being Ultimo Software Solutions Ltd, based in Manchester, Lancashire. The awarded contract provides business growth prospects for companies specialising in software solutions and system management services, allowing them to bid competitively on significant public sector contracts. The open procedure encourages transparency and fair competition, creating an accessible market for qualified enterprises capable of delivering robust software systems in line with public sector needs and regulatory standards.

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Notice Information

Notice Title

UKSBS DDaT22481 Provision of a CMMS/EAM Software

Notice Description

***Please note this is an award notice, not a call for competition*** UK Research and Innovation had a requirement for the supply of a CMMS/EAM Software. This call-off contract has been sourced via open competition procedure. Variation 001 ***This requirement has an additional PS108,460.00 excluding VAT added to the original value. This was a variation carried out in line with the PCR threshold. *** As per Contract Variation 002 the new contract value is PS437,956 excluding VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bc343d9a-19d3-4eb0-9864-8b9274007396
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/881a6e75-a674-4619-9a55-47f6357613f4
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£336,894 £100K-£500K
Lots Value
Not specified
Awards Value
£437,956 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Jul 20261 months ago
Submission Deadline
25 Apr 2023Expired
Future Notice Date
Not specified
Award Date
23 Jun 20233 years ago
Contract Period
26 Jun 2023 - 24 Dec 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK Shared Business Services Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1UH
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

IFS ULTIMO LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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