Tender

Parish Lengthsman Contract (5 years)

ROSS-ON-WYE TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

04 Nov 2024 at 14:50

Tender Notice
Summary of the contracting process

Ross-on-Wye Town Council seeks bids for a Parish Lengthsman Contract covering highway gully emptying and servicing. This five-year contract, valued at £33,000, commences on 1st April 2025 and aims to maintain the visual and environmental wellbeing of the area. Key submission requirements include a schedule of prices, company background, insurance cover, Health & Safety policies, qualifications, and business references. Tenders must be submitted by 12:00 PM on 10th January 2025, either physically to the Town Hall or electronically to the provided email address. This open procurement process falls within the drainage works category, located in the West Midlands, UK.

This tender offers significant growth opportunities for SMEs specialising in drainage and environmental services, particularly those with experience working with local councils. By securing this contract, businesses can establish a long-term relationship with a public authority, ensuring steady work and potential for future extensions. Companies with robust Health & Safety policies, relevant qualifications, and a thorough understanding of local environmental challenges will find themselves well-positioned to compete.

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Notice Information

Notice Title

Parish Lengthsman Contract (5 years)

Notice Description

This Service includes highway gully emptying and servicing. The contract duration will be for an initial Term of 5 years starting on the 1st April 2025 to provide a comprehensive Lengthsman Service recognising the Council's aims in maintaining the visual and environmental wellbeing of the area. The Contractor shall ensure that the highest standards of service delivery are provided and shall be expected to have visited all parts of the town and to have familiarised itself with the various areas of the town to which this Contract applies. In doing so they shall be deemed to have made an assessment of any problems likely to be encountered in accessing all land. No payments will be made in respect of additional cost incurred in dealing with any obstruction or access problems. Please submit a paper or electronic copy of your Tender Your tender must include: The completed schedule of prices for the work set out in the Schedule Explanations/additional comments that you feel are pertinent to your submission Background history of your company, along with details of work undertaken for Local Councils Details of the organisational structure of your company, contact details and names A copy of your insurance policy - this must cover at least the start of the period of the tender A copy of your Health & Safety policy and a sample of risk assessments relating to work carried out under this Contract A copy of your waste carrier registration document or other appropriate licenses Two business references for work that is either currently being undertaken or has taken place within the past year Any brochures or website details of your company The completion of the Health and Safety Assessment Questionnaire and submission of relevant covering documentation A copy of certificates for qualifications covering a cross section of management and operational staff PLEASE NOTE THAT IF THE ABOVE ITEMS ARE NOT INCLUDED IN YOUR SUBMISSION, THE COUNCIL RESERVES THE RIGHT TO REMOVE YOUR COMPANY FROM THE SELECTION PROCESS. All pricing should be stated exclusive of VAT. A price shall be inserted against each item of the Form of Tender. Tenders must be priced on a FIVE-year fixed price basis. There will be no opportunity to alter the rates tendered during the term. The option of a 1-year extension is available by agreement from both parties at a maximum uplift equivalent to the rate of RPI applicable at that time. Due to the variation in funding from Herefordshire County Council the Council reserves the right to amend, adapt or terminate the contract in line with the termination clause. The original signed tender must be returned in an envelope marked; Tender - Private & Confidential The Town Clerk Ross-on-Wye Town Council Town Hall Cantilupe Road Ross-on-Wye HR9 7AN Or sent electronically as a PDF file marked Private & Confidential to amenities@rosstc-herefordshire.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bd0a9aed-c3d1-4089-b1b5-8e00ac615031
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9bddd312-20b4-455d-b561-6b6ab115f2d5
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45232452 - Drainage works

Notice Value(s)

Tender Value
£33,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Nov 20241 years ago
Submission Deadline
10 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2025 - 31 Mar 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROSS-ON-WYE TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROSS-ON-WYE
Postcode
HR9 7AN
Post Town
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG West Midlands (England)
Local Authority
Herefordshire, County of
Electoral Ward
Ross East
Westminster Constituency
Hereford and South Herefordshire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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