Tender

GB-Carlisle: CCHA Electronic Document Management Solution

CASTLES & COASTS HOUSING ASSOCIATION

This public procurement record has 1 release in its history.

Tender

17 Sep 2019 at 13:20

Tender Notice
Summary of the contracting process

The Castles & Coasts Housing Association is currently seeking proposals for the "CCHA Electronic Document Management Solution" project. This procurement, categorised under software packages and information systems, is based in Carlisle, UK, and is at the active tender stage. The open procurement method allows a broad range of participants to submit bids, with a tender period set to close on 17 October 2019. The estimated contract value is £500,000, with a minimum contract value of £100,000. The contract is expected to commence on 10 December 2019 and run until 15 December 2023.

This tender provides an excellent opportunity for small and medium enterprises (SMEs) that specialise in electronic document management solutions or similar software systems. Companies proficient in developing or integrating EDM systems, particularly those familiar with Office 365 SharePoint or Teams, may find a competitive advantage. The replacement of a long-standing system presents potential growth avenues for businesses looking to establish or expand their presence in the public sector technology market.

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Notice Information

Notice Title

GB-Carlisle: CCHA Electronic Document Management Solution

Notice Description

CCHA are looking to replace their current electronic document management system which is OPENText Alchemy Document Management System. It is supplied by ProcessFlows. The system has been in use for nine years and contains all key company documentation. In addition, it contains legacy documentation from Derwent & Solway Housing Association (D&S) who merged with Two Castles Housing and formed CCHA in 2017. The replacement solution can either be a specialist EDM solution or could be built on Office 365 SharePoint / Teams, which CCHA is already licensed for. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.NOTE: This is not an OJEU tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-be2dad3a-ec17-4c2a-b0d9-37b73a27f34c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/59f08306-ebc1-4d68-9260-87e2e846824d
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20196 years ago
Submission Deadline
17 Oct 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
10 Dec 2019 - 15 Dec 2023 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CASTLES & COASTS HOUSING ASSOCIATION
Contact Name
Jon Drummond
Contact Email
jon.drummond@shawc.co.uk
Contact Phone
+4407941628722

Buyer Location

Locality
CARLISLE
Postcode
CA3 8TT
Post Town
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLD North West (England)
Local Authority
Cumberland
Electoral Ward
Castle
Westminster Constituency
Carlisle

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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