Tender

GB-London: Removal and storage of photographic and book collections

THE COURTAULD INSTITUTE OF ART

This public procurement record has 1 release in its history.

Tender

10 Oct 2024 at 13:30

Tender Notice
Summary of the contracting process

The Courtauld Institute of Art is seeking proposals for the removal and storage of a range of photographic and book collections from their location at Somerset House, Strand, London WC2R 0RN. The contract, classified under CPV code 63120000 for storage and warehousing services, is set for an open procedure procurement method, with the tender period ending on 1st November 2024. The contract period will start on 3rd February 2025 and conclude on 1st February 2028. Proposals are invited to store these collections off-site for 3-5 years to facilitate Phase II of the Courtauld Connects project, which will begin in 2026. SMEs are encouraged to apply, and the minimum contract value is £50,000, with an estimated highest value of £100,000.

This tender offers significant opportunities for businesses specialising in storage and warehousing services, particularly those with experience in handling archival and delicate materials. Small and medium-sized enterprises (SMEs) stand to benefit from this contract, providing a stable income stream over several years. Companies with previous experience in managing large-scale storage operations and maintaining high standards of environmental control for artefacts and documents will be well-suited to compete. The project not only offers financial prospects but also the prestige of collaborating with a renowned institution like The Courtauld Institute of Art.

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Notice Information

Notice Title

GB-London: Removal and storage of photographic and book collections

Notice Description

This Invitation to Tender invites proposals for a supplier or suppliers to remove a number of photographic and book collections from The Courtauld Institute of Art, Somerset House, Strand, London WC2R 0RN and store these for a period of 3-5 years. Following the successful completion of capital works as part of Courtauld Connects Phase I in 2021, The Courtauld is preparing for the second phase of works (Phase II), which are anticipated to begin in 2026. In order to prepare for this, The Courtauld's photographic collections, and some book collections need to be removed from Somerset House and sent to off-site storage. Working to the current timescales, the collections need to be removed from Somerset House in 2025 and stored off-site for a period of 3-5 years. Some of the photographic collections, and book collections will then be returned to the new library within The Courtauld at Somerset House, although others, including photographic collections which have been digitised, will remain in storage for an indefinite period. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c0eb1328-71fd-4c57-9bda-5245e6077338
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/14cc6634-6c73-4b27-bff6-ad8f5f4655b8
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63120000 - Storage and warehousing services

63121000 - Storage and retrieval services

63121100 - Storage services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Oct 20241 years ago
Submission Deadline
1 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Feb 2025 - 1 Feb 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE COURTAULD INSTITUTE OF ART
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
WC2R 0RN
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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