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GB-Nottingham: AP26050 - Painting and Decorating Contract

Arc Property Services Partnership Limited

This public procurement record has 1 release in its history.

Tender

16 Jul 2026 at 10:10

Tender Notice
Summary of the contracting process

Arc Property Services Partnership Limited is seeking one contractor for painting and decorating works under an NEC4 Term Service Short Contract. The work covers a varied portfolio of operational and commercial properties managed for Nottinghamshire County Council and other customers, with the contract also available to VIA East Midlands Ltd. Services include general painting, interior decorating, repainting, painting of buildings, and protective coating of structures (CPV 45442100). Delivery will take place mainly across Nottinghamshire, with additional sites in Derbyshire, South Yorkshire and Leicestershire. The requirement is classified as works and covers commissioned projects across the client’s operational estate. The successful contractor will provide the associated painting and decorating services and work collaboratively with the client across the participating property portfolio.

The procurement has reached tender: the buyer invited offers through a selective restricted procedure with two stages, starting with a Pre-Qualification Questionnaire followed by an Invitation to Tender for shortlisted suppliers. One supplier will be appointed. The deadline for submissions is 11 August 2026 at 2:00pm BST. The initial contract period runs from 5 February 2027 to 4 February 2029, with options for two further two-year extensions, giving a possible duration of six years and an end date in 2033. The estimated full-duration value is approximately £780,000 including VAT. The published estimated range is £500,000 to £1,000,000, in GBP. Tenders will use the Most Advantageous Tender approach, weighted 30% price and 70% quality.

This opportunity suits painting and decorating contractors able to operate across several counties and service a varied estate of operational and commercial properties. Applicants must demonstrate suitability, technical capability, capacity, relevant experience, technical competence, accreditations, financial standing and compliance with the client’s minimum requirements. Strong candidates will have the resources and systems to manage multiple commissioned works, maintain consistent service standards and meet demanding health and safety and compliance obligations. The requirement is identified as potentially suitable for small and medium-sized enterprises, although selection will depend on the published criteria. The successful supplier must work collaboratively, contribute to social value outcomes, support carbon reduction objectives and deliver reliably across changing site requirements and property types.

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Notice Information

Notice Title

GB-Nottingham: AP26050 - Painting and Decorating Contract

Notice Description

Arc Property Services Partnership Ltd (the Client), is seeking to appoint a single contractor to deliver painting and decorating works under an NEC4 Term Service Short Contract. The Contract will also be made available to VIA East Midlands Ltd (Participating Organisation). The scope of works will include the provision of painting and decorating services across a varied portfolio of operational and commercial properties across the operational estate that manages on behalf of Nottinghamshire County Council (NCC) and other customers. Works will be undertaken at sites located across Nottinghamshire (main area), Derbyshire, South Yorkshire and Leicestershire. The contract is expected to commence in February 2027 for an initial period of two years, with the option to extend for up to two additional periods of two years each, up to a maximum potential end date in 2033 (2+2+2 = 6 years). The estimated total value of the contract over its full potential duration is approximately PS780,000 (inclusive of VAT). This only an estimate and the award will be based on the outcome of the tender process. This procurement will be carried out as a two-stage process comprising a Pre-Qualification Questionnaire (PQQ) stage followed by an Invitation to Tender (ITT). One supplier will be appointed. Suppliers will be invited to submit a Stage 1 response demonstrating their suitability, capability, capacity, relevant experience, technical competence, accreditations, financial standing and compliance with the Authority's minimum requirements. Responses will be evaluated against the published selection criteria. Following evaluation, the Authority intends to shortlist the highest-scoring suppliers who meet the minimum requirements and invite them to participate in Stage 2. The Authority reserves the right to limit the number of suppliers progressing to the next stage in accordance with the criteria set out in the procurement documents. Stage 2 - Invitation to Submit Tender Shortlisted suppliers will be invited to submit a detailed tender for the painting and decorating works and associated works across the Client's estate. Tenders will be evaluated based on the published award criteria using the Most Advantageous Tender (MAT) approach (price to quality ratio: price30%/quality70%). The successful supplier will be expected to work collaboratively with the Client, contribute to social value outcomes, support carbon reduction objectives and demonstrate high standards of health and safety, compliance, and service delivery across all commissioned works. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Bidders should be made aware that as the Client's main customer is NCC, there is a risk of increase or decrease in the number of sites managed and the types of properties serviced, due to the proposal of local government reorganisation. The Authority reserves the right to amend the procurement timetable, request clarifications, and conduct presentations, interviews or site visits where considered necessary and proportionate.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c21da2a2-054a-423e-9e8f-45cb94ba7ee6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6dfd30f7-2a72-459b-abf0-8df31f7bcf51
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

45442100 - Painting work

45442110 - Painting work of buildings

45442120 - Painting and protective-coating work of structures

45442180 - Repainting work

79931000 - Interior decorating services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20262 months ago
Submission Deadline
11 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 Feb 2027 - 4 Feb 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Arc Property Services Partnership Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG1 6BT
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF East Midlands (England)
Local Authority
Nottingham
Electoral Ward
Castle
Westminster Constituency
Nottingham East

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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