Tender

Cleaning Services Framework - 2018

PORTSMOUTH CITY COUNCIL

This public procurement record has 3 releases in its history.

TenderAmendment

21 Jun 2018 at 09:42

Tender Notice
TenderAmendment

06 Apr 2018 at 11:12

Tender Notice
Tender

27 Mar 2018 at 13:10

Tender Notice
Summary of the contracting process

Portsmouth City Council is seeking to establish a framework agreement for cleaning services, titled "Cleaning Services Framework - 2018." The procurement is currently at the planning stage, with an end date for tender submissions set for 27th April 2018. The contract is set to commence on 29th October 2018 and will run for a period of four years, with the possibility of extending to a maximum of ten years depending on performance. The estimated annual value of the contracts is approximately £300,957, while the total potential value of the framework could reach around £76 million if additional opportunities are accessed by local schools and services.

This tender presents significant opportunities for businesses in the cleaning industry, particularly those capable of managing large-scale contracts. Companies specialising in various cleaning services, including building cleaning, office cleaning, and school cleaning, are well-suited to compete for this framework. With a focus on establishing a long-term partnership with the top-ranked provider, suitable businesses should be prepared to demonstrate their capability and efficiency, thereby capitalising on potential growth in public sector contracts.

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Notice Information

Notice Title

Cleaning Services Framework - 2018

Notice Description

Portsmouth City Council (the 'Council') is seeking to establish a framework agreement for the provision of cleaning services. The agreement will be awarded by 4th September 2018 to allow for service commencement on 29th October 2018. The framework agreement will run for 4 years during which time call off contracts may be let on an individual basis or for multiple sites. Contracts can be let on a suggested base term of 5 years with an option to extend to a maximum of 10 years. Longer base terms may also be allowed for on a variant basis where significant improvements can be demonstrated. The Council is aiming to establish a single provider partnership relationship with the top ranked provider from the procurement process. However, to provide for ongoing contingency & flexibility a further 4 providers will also be appointed onto the framework agreement. The framework may be used to let call off contracts on either a direct award or mini-competition basis. However, the option of using top ranked partner provider via direct award must be investigated to the satisfaction of the framework manager before the mini-competition option which will engage all 5 framework providers can be instigated. At all times the direct award option will only be in respect of the top ranked provider, subject to performance. In establishing the framework agreement the Council will invite providers to submit tenders for 8 sites with the estimated per annum contract value of ?300,957. The Council can only guarantee the demand for the committed sites contained within the SSQ documentation. The agreement will be available for use by all Council services, other than for those operated via the Council's Housing Revenue Account budget which has its own in house service. The agreement may also be accessed by Council Maintained Schools, Academy Schools within the City boundaries and Academy Schools outside of the City boundaries on the provision that the Academy Trust concerned is operating other schools that fall within the City boundaries. In the unlikely event that all options to access the framework agreement are taken up by these additional sites, spend via the agreement could increase by approx. ?7.6M per annum Procurement Timetable Set out below is the proposed procurement timetable. This is intended as a guide and, whilst the Council does not intend to depart from the timetable, it reserves the right to do so at any time. Publish Supplier Selection Questionnaire Tuesday 27th March 2018 Bidders briefing Wednesday 4th April at 15:30 Deadline for requests for clarification Friday 20th April 2018 at 23:59 SSQ submission deadline Friday 27th April 2018 at 14:00 Results of SSQ's issued Thursday 17th May June 2018 Invitation to te... Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Cleaning Services Framework. The full details and ability to express an interest will be via our e-sourcing system Intend. This file path will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c2ce5d8d-921f-4561-b1a1-193b1ff18bed
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b8644794-5c5c-4c7a-adb8-9197b15a5a1e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911200 - Building-cleaning services

90919000 - Office, school and office equipment cleaning services

90919200 - Office cleaning services

90919300 - School cleaning services

Notice Value(s)

Tender Value
£76,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jun 20187 years ago
Submission Deadline
2 Jul 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Oct 2018 - 4 Sep 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2BJ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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