Planning

DDaT24390 - Quality Management Support System

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 1 release in its history.

Planning

03 Dec 2024 at 14:15

Market Engagement Notice
Summary of the contracting process

UK Shared Business Services Limited is currently in the planning stage for the procurement of a Quality Management Support System under the project title "DDaT24390 - Quality Management Support System". This tender falls under the software package and information systems industry category (CPV code 48000000). The engagement end date is set for 9th December 2024. The procurement process aims to support RAL Space, a department of the Science and Technology Facilities Council (STFC) within UK Research and Innovation, located in Swindon, England (postcode SN21FF). The tender includes an early engagement notice seeking feedback from the market to inform future decisions, but it is not a call for competition at this stage.

This procurement presents a substantial opportunity for businesses specialising in software systems, particularly those with experience in quality management and interoperability with the SERCO (formerly Sapienza Consulting) Eclipse tool suite. It is well-suited for SMEs, offering the chance to provide an online system with comprehensive documentation, training, and data porting services. By engaging in this procurement process, businesses can expand their market reach, particularly within the space technology sector, and establish or enhance a collaborative relationship with UK government research agencies and related international space agencies.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

DDaT24390 - Quality Management Support System

Notice Description

***For the avoidance of doubt, this is not a call for competition. This notice is to request feedback from the market to inform future decisions*** UK Research and Innovation wish to procure a Quality Management Support System. RAL Space is the Space Science and Technology department of STFC - the Science and Technology Facilities Council, one of the UK government research councils and part of UK Research and Innovation. RAL Space carries out work for multiple customers and space agencies around the world, contributing to all phases of the specification, design, build, test and operation of scientific instruments flown on spacecraft or studying the space environment. Since 2017 RAL Space has been using a remotely-hosted installation of the Eclipse tool suite from Sapienza Consulting which provides an integrated system for managing actions, electronic documents and non-conformance records for projects and for general business functions. Use of the system has increased since 2017 so that there are now about 500 active users, mostly RAL Space staff but also including about external users working on projects in collaboration with RAL Space. The system supports the operation of the department's formal Quality Management Systems which are certified to ISO 9001:2015, EN 9100:2016 and the ESA standard for Space Test Centres, ECSS-Q-ST-20-07C. Responsibility for administering the current system rests with the Assurance function and this would continue with any system procured under this tender. Administration is largely devolved to project level so that the workload is distributed across a team of about 10 rather than being the responsibility of just a few individuals and the distinct requirements of the many projects in the department means that devolved administration is highly desirable. Scope * An on-line system * Documentation for users and administrators * Training for system administrators (as required) * Porting of existing data into the new system (as required) * Interoperability with instances of the SERCO (formerly Sapienza Consulting) Eclipse tool suite in use by major customers of RAL Space is essential; specific requirements on this are included in below. ****There is no commitment at this stage that the above mentioned opportunity will proceed in its current format****

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c2d6979f-c7cf-4130-927c-4d7542dc77ee
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d5ae5b1f-76a3-42f6-a0c8-7b8183334d23
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Dec 20241 years ago
Submission Deadline
Not specified
Future Notice Date
9 Dec 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
DDaT Procurement
Contact Email
ddatprocurement@uksbs.co.uk
Contact Phone
01793 867005

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-c2d6979f-c7cf-4130-927c-4d7542dc77ee-2024-12-03T14:15:40Z",
    "date": "2024-12-03T14:15:40Z",
    "ocid": "ocds-b5fd17-c2d6979f-c7cf-4130-927c-4d7542dc77ee",
    "language": "en",
    "initiationType": "tender",
    "title": "DDaT24390 - Quality Management Support System",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2024-12-09T23:59:59Z"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/d5ae5b1f-76a3-42f6-a0c8-7b8183334d23",
                "datePublished": "2024-12-03T14:15:40Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f7e10295-8347-4386-8c3a-ab862993c90a",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ]
    },
    "tender": {
        "id": "DDaT24390",
        "title": "DDaT24390 - Quality Management Support System",
        "description": "***For the avoidance of doubt, this is not a call for competition. This notice is to request feedback from the market to inform future decisions*** UK Research and Innovation wish to procure a Quality Management Support System. RAL Space is the Space Science and Technology department of STFC - the Science and Technology Facilities Council, one of the UK government research councils and part of UK Research and Innovation. RAL Space carries out work for multiple customers and space agencies around the world, contributing to all phases of the specification, design, build, test and operation of scientific instruments flown on spacecraft or studying the space environment. Since 2017 RAL Space has been using a remotely-hosted installation of the Eclipse tool suite from Sapienza Consulting which provides an integrated system for managing actions, electronic documents and non-conformance records for projects and for general business functions. Use of the system has increased since 2017 so that there are now about 500 active users, mostly RAL Space staff but also including about external users working on projects in collaboration with RAL Space. The system supports the operation of the department's formal Quality Management Systems which are certified to ISO 9001:2015, EN 9100:2016 and the ESA standard for Space Test Centres, ECSS-Q-ST-20-07C. Responsibility for administering the current system rests with the Assurance function and this would continue with any system procured under this tender. Administration is largely devolved to project level so that the workload is distributed across a team of about 10 rather than being the responsibility of just a few individuals and the distinct requirements of the many projects in the department means that devolved administration is highly desirable. Scope * An on-line system * Documentation for users and administrators * Training for system administrators (as required) * Porting of existing data into the new system (as required) * Interoperability with instances of the SERCO (formerly Sapienza Consulting) Eclipse tool suite in use by major customers of RAL Space is essential; specific requirements on this are included in below. ****There is no commitment at this stage that the above mentioned opportunity will proceed in its current format****",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "OX11 0QX"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": false
        }
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
            "name": "UK SHARED BUSINESS SERVICES LIMITED",
            "identifier": {
                "legalName": "UK SHARED BUSINESS SERVICES LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/dXGP288m"
            },
            "address": {
                "streetAddress": "Polaris House",
                "locality": "SWINDON",
                "postalCode": "SN21FF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "DDaT Procurement",
                "email": "ddatprocurement@uksbs.co.uk",
                "telephone": "01793 867005"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
        "name": "UK SHARED BUSINESS SERVICES LIMITED"
    }
}