Award

GR/HGW/Defect Response and Emergency Work Term Maintenance Contract 2025

BRISTOL CITY COUNCIL

This public procurement record has 3 releases in its history.

Award

26 Aug 2025 at 11:47

Award Notice
Tender

18 Nov 2024 at 15:16

Tender Notice
Tender

15 Nov 2024 at 14:38

Tender Notice
Summary of the contracting process

The Bristol City Council has concluded the procurement process for the "GR/HGW/Defect Response and Emergency Work Term Maintenance Contract 2025," part of the road-repair industry. This contract will support the Highways Maintenance Team in England, United Kingdom, over an initial term of eight years starting from 1st September 2025, with a possible extension of up to four more years. The process followed an open procedure with a significant annual budget of £2 million, amounting to a total value of £16 million for the initial period and potentially £24 million if extended. The tender stage for this procurement was completed, and the contract has now been awarded to the supplier ETM as of 12th August 2025.

This contract presents considerable business growth opportunities, especially for SMEs and VCSEs, which are encouraged to engage in the comprehensive maintenance and emergency services outlined. The contract focuses on essential highway maintenance services, including minor repairs, responding to civil contingencies, and supporting emergency services. Businesses with expertise in road-repair works, particularly those capable of delivering flexible and responsive maintenance solutions, are best suited for this contract, which promises a long-term engagement with substantial potential earnings.

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Notice Information

Notice Title

GR/HGW/Defect Response and Emergency Work Term Maintenance Contract 2025

Notice Description

This contract is essential for Highways Maintenance team to deliver statutory duties, including: - minor maintenance works; - minor coated macadam patching and pothole reinstatement to carriageways and footways; - relaying and replacing slabs; - relaying and replacing kerbs and channels; - adjusting boxes; - fixing and adjusting small signs; - cutting and trimming trees, hedges and shrubs; - removing obstructions from the highway; - providing assistance to the emergency services; - reacting to civil contingencies which may include severe weather events and oil spills; The contract is intended to last for an initial 8 year period with two optional 2 year extensions. Estimated value is PS2million per annum (up to PS16million for the initial period and up to PS24million if all extension exercised).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c388ad32-2386-432e-aa5d-af5042583ac2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/42b42427-dfa7-400d-b095-f637925760f5
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45233142 - Road-repair works

Notice Value(s)

Tender Value
£16,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
£16,000,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 20256 months ago
Submission Deadline
10 Jan 2025Expired
Future Notice Date
Not specified
Award Date
11 Aug 20256 months ago
Contract Period
31 Aug 2025 - 31 Aug 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRISTOL CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS3 9FS
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Bedminster
Westminster Constituency
Bristol South

Supplier Information

Number of Suppliers
1
Supplier Name

ETM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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