Award

Outbound Mail Service - South Derbyshire District Council

NOE-CPC

This public procurement record has 3 releases in its history.

Award

04 Oct 2018 at 09:54

Award Notice
TenderAmendment

24 Jul 2018 at 12:05

Tender Notice
Tender

23 Jul 2018 at 14:59

Tender Notice
Summary of the contracting process

South Derbyshire District Council, through the NOE-CPC organisation, has completed the procurement process for the Outbound Mail Service, which falls under the postal and telecommunications services category. The contract, valued at £310,230, spans from 1st March 2019 to 1st March 2021. The initial tender period closed on 17th August 2018, and the procurement method used was an open procedure. This tender aimed to secure a service for printing and mailing transactional billing corporate documents, employing a hybrid mail approach that integrates both electronic and physical delivery methods.

This contract presents a prime growth opportunity for businesses specialising in mail services, particularly those capable of providing hybrid mail solutions. Small to medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are well-suited to compete for such contracts, offering capabilities in both printing and mailing services. Companies with expertise in managing transactional document flows and a strong understanding of electronic delivery systems will find this procurement particularly relevant as they seek to expand their market presence within the public sector.

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Notice Information

Notice Title

Outbound Mail Service - South Derbyshire District Council

Notice Description

Outbound Mail Service South Derbyshire District Council are looking to procure a service to print and mail transactional billing corporate documents, incorporating a hybrid mail service. Hybrid mail is mail that is delivered using a combination of electronic and physical delivery. Usually, it involves digital data being transferred into physical letter items at distributed print centers located as close as possible to the final delivery address. How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://in-tendhost.co.uk/noecpc and click the link to register - Enter your correct business and user details - Note: your username will be the email address you have entered - you will also then shortly receive an email confirmation. 2. Once registered access the site and from the Home page hover over 'Tenders' on the tool bar and select 'current tenders' from the drop down options 3. Express Interest in the tender you are interested in - Select 'Express Interest' within the Tender Details ( located at the bottom of the synopsis). On doing so, you will instantly have access to the Tender Management area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to 'My Tenders' and selecting 'View Details'. 4. Responding to the tender - There will be a tab allocated to any tender stage (e.g. SQ and/or ITT). Under the 'My Tender Return' area, you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the 'Correspondence' function to communicate with the buyer and seek any clarification (any clarifications will be found within the 'Clarifications' tab). - Note the deadline for completion, then follow the onscreen instructions to complete and submit your response. - There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Return' button at the bottom of the page. If you require any further assistance please consult the online help, or contact the In-tend Support Desk. Alerts will be sent to your request email addresses when any correspondence, alterations or clarifications are issued. Additional information: Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c3b25356-ad43-4e3a-bce0-446c3fb64fc7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/72e0431f-81ea-4632-80e7-b57bbed4599a
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

CPV Codes

64000000 - Postal and telecommunications services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£310,230 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Oct 20187 years ago
Submission Deadline
17 Aug 2018Expired
Future Notice Date
Not specified
Award Date
1 Oct 20187 years ago
Contract Period
1 Mar 2019 - 1 Mar 2021 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NOE-CPC
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBYSHIRE
Postcode
S44 5BL
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF12 East Derbyshire
Delivery Location
Not specified
Local Authority
Chesterfield
Electoral Ward
Spire
Westminster Constituency
Chesterfield

Supplier Information

Number of Suppliers
1
Supplier Name

PHD MAIL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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