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e-Procurement & Contract Management IT Solution

Bristol City Council

This public procurement record has 3 releases in its history.

Award

16 Oct 2026 at 13:29

Award Notice
Tender

16 Oct 2026 at 10:58

Tender Notice
Award

16 Oct 2026 at 10:30

Award Notice
Summary of the contracting process

Bristol City Council procured an e-procurement and contract management software solution. The requirement is for an IT system supporting electronic procurement and management of contracts; the procurement is classified as software and information systems (CPV 48000000). Bristol City Council is the buying organisation, based at City Hall in Bristol. The listed delivery location includes Bristol and a broad range of territories, including the United Kingdom, Europe, the Channel Islands, the Isle of Man, British Overseas Territories and the rest of the world. The procurement is categorised as a service. This is a council requirement for a software solution rather than a purchase of physical goods or construction work.

The procurement is complete and was awarded through an open procedure. Bristol City Council selected Phoenix Software Ltd. The award date was 1 September 2026, and the contract runs from 16 October 2026 to 15 September 2030. The award value is £432,730.56. The tender submission deadline was 1 September 2026 at 12:00. The recorded tender value is also £432,730.56. The procurement was treated as a single requirement, with no separate lots described. The published outcome identifies one supplier and an active award. No evaluation criteria or supplier eligibility requirements are described in the procurement information, so the basis on which bids were compared cannot be summarised further.

For suppliers considering comparable council requirements, this award indicates demand for an integrated e-procurement and contract management software solution at Bristol City Council. A credible competitor would need to demonstrate that its platform can support electronic procurement workflows and manage contracts, with the functionality and operational reliability needed for a council-wide service. The selected supplier, Phoenix Software Ltd, is recorded as an SME, showing that a smaller provider was able to win this requirement; however, the procurement was explicitly marked unsuitable for SMEs and voluntary, community or social enterprises, so that outcome should not be read as an eligibility signal. The scale and breadth of the stated delivery locations point to a requirement with reach beyond a single local site. Experience supplying public-sector procurement technology and the capacity to implement and support an ongoing solution would be commercially relevant.

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Notice Information

Notice Title

e-Procurement & Contract Management IT Solution

Notice Description

e-Procurement & Contract Management Solution

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c4032a0a-1a1d-44e4-a481-e23a7942b7f7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/dc889582-64a8-43fa-8604-06d046fafc7f
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£432,730 £100K-£500K
Lots Value
Not specified
Awards Value
£432,730 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Sep 20261 months ago
Contract Period
16 Oct 2026 - 15 Sep 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bristol City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 5TR
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
Not specified
Local Authority
Bristol, City of
Electoral Ward
Hotwells and Harbourside
Westminster Constituency
Bristol Central

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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