Award

Electoral Management System (EMS) for the Borough of Gosport

GOSPORT BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

05 Nov 2025 at 14:31

Award Notice
Tender

13 Oct 2022 at 11:40

Tender Notice
Summary of the contracting process

The procurement process initiated by Gosport Borough Council involved an open tender for the supply and maintenance of an Electoral Management System (EMS) to support the borough's electoral registration and management functions. The procurement falls under the "Software package and information systems" category, with the project taking place in the United Kingdom. The process has reached the award stage, with a contract period from 2nd December 2022 to 2nd December 2028. The tender was published on 13th October 2022, and initially closed on 14th November 2022. The final contract was awarded on 15th November 2022 to Democracy Counts, an SME, for a final value of £54,000.

This tender presents significant opportunities for businesses involved in software development and systems management. Companies specialising in electoral management systems would find this project particularly relevant. The open procurement method suggests that even smaller enterprises, certified as SMEs, have a good chance to compete successfully. Engaging in such a contract can offer tremendous growth opportunities by enabling successful bidders to build a strong portfolio within the public sector, potentially leading to further contracts in governmental or civic technology projects.

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Notice Information

Notice Title

Electoral Management System (EMS) for the Borough of Gosport

Notice Description

Contact for the supply and maintenance of the EMS for Gosport to enable the ERO and RO to meet their current and future legislation requirement with the provision of the Electoral Registration and Election Management.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c43a9b40-c5fc-4329-a4d1-773cfebf1999
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5d307ff6-5339-4c91-9ac2-e5ee3cc08c99
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
Not specified
Awards Value
£54,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Nov 20253 months ago
Submission Deadline
14 Nov 2022Expired
Future Notice Date
Not specified
Award Date
15 Nov 20223 years ago
Contract Period
2 Dec 2022 - 2 Dec 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GOSPORT BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GOSPORT
Postcode
PO12 1EB
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ35 South Hampshire
Delivery Location
Not specified
Local Authority
Gosport
Electoral Ward
Harbourside & Town
Westminster Constituency
Gosport

Supplier Information

Number of Suppliers
1
Supplier Name

DEMOCRACY COUNTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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