Planning

Cambridgeshire County Council: Soft Market Testing for Property Asset Management Software

CAMBRIDGESHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

21 Apr 2021 at 14:23

Market Engagement Notice
Summary of the contracting process

The Cambridgeshire County Council is currently engaging in a planning phase for a tender titled "Soft Market Testing for Property Asset Management Software." This initiative is aimed at identifying suitable software solutions for managing property assets across its diverse portfolios, which include operational property, a large rural estate, and an investment portfolio. The engagement period is set to conclude on 14 May 2021, with all responses required by 17:00 that day. The relevant jurisdiction for this procurement is East of England, United Kingdom, and the project falls under the category of facilities management software packages.

This procurement presents a valuable opportunity for businesses specialising in software development, particularly those with expertise in facilities management solutions. Companies with capabilities in creating comprehensive asset management systems that facilitate estate management functions would be particularly well-suited to participate. Additionally, small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to engage, as the council seeks innovative solutions to enhance its asset management capabilities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Cambridgeshire County Council: Soft Market Testing for Property Asset Management Software

Notice Description

Cambridgeshire County Council have been out for Soft Market Testing for a Property Asset Management Software Solution two years ago but, due to changes in senior personnel we are now looking to the undertake soft market testing/market engagement again to assist them potential options in procuring a Property Asset Management Software Solution that will capture property assets, hold all documents and key milestones relating to deeds and leases pertaining to its asset register. The software needs to capture property maintenance and compliance data that should feed a planned maintenance register. The software should capture the Property Facilities Management Helpdesk functionality and drive a reactive maintenance programme. The Cambridgeshire County Council Estate comprises three core portfolios: 1. Operational council property, ranging from schools to highways depots, including approximately 565 core property assets 2. A 33,000 acre rural estate comprising approximately 200 tenanted farms 3. A substantial investment portfolio The property asset management system is required to provide full capabilities in recording and managing all of the property interests and assets in the operational and rural portfolios. This will facilitate a full spectrum of estate and asset management functions for these diverse portfolios. Cambridgeshire County Council is moving towards a 'Corporate Landlord' model for its Operational portfolio and systems need to hold relevant data for this approach. The Investment portfolio is presently managed externally but core data on the assets will be held on the system. Additional information: The All documentation is available through the Pro-Contract Portal and any questions should be sent through the messaging system for this project. This market testing exercise is not an invitation to tender or a request for formal expressions of interest. This document does not form any part of an invitation to tender. Cambridgeshire County Council is issuing this request for information only. Any supplier invited to present to the Council is doing so to support market research only and to help make any potential procurement process more focused and efficient. No supplier selection or supplier preference is implied. Please note that the closing time for responses is 17:00 on Friday 14th May 2021.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c4d3aee3-0e9a-49af-960d-392ff7fc7a9d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/16b9cacd-754b-4001-8deb-5bfeba494169
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48420000 - Facilities management software package and software package suite

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Apr 20214 years ago
Submission Deadline
Not specified
Future Notice Date
14 May 2021Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGESHIRE COUNTY COUNCIL
Contact Name
Shaun Lay
Contact Email
procurement2@cambridgeshire.gov.uk
Contact Phone
+441223715354

Buyer Location

Locality
CAMBRIDGE
Postcode
CB3 0AP
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Cambridge
Electoral Ward
Castle
Westminster Constituency
Cambridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-c4d3aee3-0e9a-49af-960d-392ff7fc7a9d-2021-04-21T15:23:40+01:00",
    "date": "2021-04-21T15:23:40+01:00",
    "ocid": "ocds-b5fd17-c4d3aee3-0e9a-49af-960d-392ff7fc7a9d",
    "language": "en",
    "initiationType": "tender",
    "title": "Cambridgeshire County Council: Soft Market Testing for Property Asset Management Software",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2021-05-14T23:59:59+01:00"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/16b9cacd-754b-4001-8deb-5bfeba494169",
                "datePublished": "2021-04-21T15:23:40+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "tender": {
        "id": "LGSS001-DN539438-05472188",
        "title": "Cambridgeshire County Council: Soft Market Testing for Property Asset Management Software",
        "description": "Cambridgeshire County Council have been out for Soft Market Testing for a Property Asset Management Software Solution two years ago but, due to changes in senior personnel we are now looking to the undertake soft market testing/market engagement again to assist them potential options in procuring a Property Asset Management Software Solution that will capture property assets, hold all documents and key milestones relating to deeds and leases pertaining to its asset register. The software needs to capture property maintenance and compliance data that should feed a planned maintenance register. The software should capture the Property Facilities Management Helpdesk functionality and drive a reactive maintenance programme. The Cambridgeshire County Council Estate comprises three core portfolios: 1. Operational council property, ranging from schools to highways depots, including approximately 565 core property assets 2. A 33,000 acre rural estate comprising approximately 200 tenanted farms 3. A substantial investment portfolio The property asset management system is required to provide full capabilities in recording and managing all of the property interests and assets in the operational and rural portfolios. This will facilitate a full spectrum of estate and asset management functions for these diverse portfolios. Cambridgeshire County Council is moving towards a 'Corporate Landlord' model for its Operational portfolio and systems need to hold relevant data for this approach. The Investment portfolio is presently managed externally but core data on the assets will be held on the system. Additional information: The All documentation is available through the Pro-Contract Portal and any questions should be sent through the messaging system for this project. This market testing exercise is not an invitation to tender or a request for formal expressions of interest. This document does not form any part of an invitation to tender. Cambridgeshire County Council is issuing this request for information only. Any supplier invited to present to the Council is doing so to support market research only and to help make any potential procurement process more focused and efficient. No supplier selection or supplier preference is implied. Please note that the closing time for responses is 17:00 on Friday 14th May 2021.",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "48420000",
            "description": "Facilities management software package and software package suite"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "East of England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": true
        }
    },
    "parties": [
        {
            "id": "GB-CFS-58580",
            "name": "Cambridgeshire County Council",
            "identifier": {
                "legalName": "Cambridgeshire County Council"
            },
            "address": {
                "streetAddress": "Shire Hall, Castle Hill",
                "locality": "Cambridge",
                "postalCode": "CB3 0AP",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Shaun Lay",
                "email": "Procurement2@cambridgeshire.gov.uk",
                "telephone": "+441223715354"
            },
            "details": {
                "url": "https://procontract.due-north.com/Login"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-58580",
        "name": "Cambridgeshire County Council"
    }
}