Award

Short Term Procurement Management Requirement

HORSERACE BETTING LEVY BOARD

This public procurement record has 2 releases in its history.

Award

23 Jan 2025 at 09:40

Award Notice
Tender

26 Nov 2024 at 13:20

Tender Notice
Summary of the contracting process

The Horserace Betting Levy Board (HBLB), a non-departmental public body sponsored by the Department for Culture, Media and Sport, has completed the award stage for a tender titled "Short Term Procurement Management Requirement" under the procurement consultancy services category (CPV: 79418000). Based in London (E14 4PU), HBLB managed an open procurement procedure below the threshold and awarded the contract to eXceeding Limited for the value of GBP 22,785. The tender process began in January 2025 and the contract period runs from 22nd January 2025 to 20th July 2025.

This tender opens up significant opportunities for management consultants and consultancy firms that specialise in government procurement processes, especially those with expertise in the British horseracing industry and equine welfare. Businesses positioned to offer strategic advice on drafting tender documents, application review, and equine disease monitoring strategies will find this opportunity particularly lucrative. The fixed-price consultancy arrangement also ensures a predictable revenue stream, making it an attractive proposition for SMEs aiming to expand their client base within government-funded sectors.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Short Term Procurement Management Requirement

Notice Description

The Horserace Betting Levy Board (HBLB) invites applications to manage a service tender process that is scheduled to start in January 2025. HBLB is a non-departmental public body (NDPB) sponsored by the Department for Culture, Media and Sport. HBLB is required by the Betting, Gaming and Lotteries Act 1963 to collect a statutory levy from the horseracing business of bookmakers and apply the funds raised to one or more of the following objectives: - the improvement of breeds of horses; - the advancement or encouragement of veterinary science or veterinary education; - the improvement of horseracing. In connection with the stated objectives and in the interests of the health and well-being of the horse population in Great Britain, HBLB contracts with a third party to provide a surveillance and monitoring service covering equine infectious disease in Great Britain. The current service agreement is due to expire on 31 October 2025, and a tender process for renewal of the service agreement is planned to start in January 2025. A press release announcing the arrangements was issued in 2021 and can be found at https://hblb.org.uk/release/685. HBLB is looking for a management consultant or consultancy to facilitate the tender process for the provision of the above service and to provide advice on transition to the new service and its safe contractual implementation. The assignment will include the following tasks: - Assistance with drafting tender documents - Attendance at meetings with the appointed oversight committee - Responsibility for posting of final tender document on Government website - Responding to queries from potential applicants - Collating, inspecting and analysing applications in respect of costs/functions/other features - Arrangement and management of application review and interview processes - Communication with applicants - Assisting HBLB in drafting new agreement - Advice on future agreement monitoring strategy Parties tendering for this service must be able to evidence: - Knowledge and experience of the government procurement process - Practical understanding of the British horseracing industry - Knowledge regarding the management of equine welfare particularly with regard to infectious disease - Experience of drafting contract opportunities and the resulting service contracts - Acceptable value for money Additional information: Please carefully read the instructions and information below. Failure to comply with the instructions may invalidate your tender. 1. Contract Period The contract is expected to be for a period of up to six months but the exact duration will depend on successful facilitation of the tender process for delivery of equine infectious disease surveillance and monitoring in Great Britain. The contract for the provision of this service must take effect from 1 November 2025. It is expected that the total number of days will be around 20. HBLB's preference would be for a fixed-price consultancy arrangement. 2. Receipt of Applications Applications must be submitted by email to: service.tender@hblb.org.uk before closure of the stated tender period. It is the responsibility of the tenderer to ensure that their tender is submitted before closure of the tender period; late tenders will not be considered. All tenders submitted will be acknowledged when received. 3. Confidentiality of Applications Please note the following requirements. You must not: a) Tell anyone else what your proposed contract price is or will be, before the time limit for delivery of applications. b) Try to obtain any information about anyone else's application or proposed application before the time limit for delivery of applications. c) Make any arrangements with another individual or organisation about whether or not they should apply, or about their or your proposed contract price. Failure to comply with these conditions may disqualify your tender. 4. Tender Selection HBLB is not bound to accept any tender. Tender selection will depend on multiple criteria as listed in the contract description above and not price alone. 5. Freedom of Information HBLB is subject to the Freedom of Information Act 2000 (FOIA) therefore information submitted to HBLB may be subject to FOIA disclosure. Commercially sensitive information or information given in confidence should be clearly marked. All FOIA requests for information will be dealt with according to Government's Freedom of Information Code of Practice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c6032ea1-8d30-4af3-90b0-e63dde1fd670
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2f8e44eb-8ce0-4cff-afea-a73a64d0f6a3
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79418000 - Procurement consultancy services

79994000 - Contract administration services

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
Not specified
Awards Value
£22,785 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jan 20251 years ago
Submission Deadline
18 Dec 2024Expired
Future Notice Date
Not specified
Award Date
22 Jan 20251 years ago
Contract Period
22 Jan 2025 - 20 Jul 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HORSERACE BETTING LEVY BOARD
Contact Name
Annie Dodd
Contact Email
annie.dodd@hblb.org.uk
Contact Phone
02073330043

Buyer Location

Locality
LONDON
Postcode
E14 4PU
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
Not specified
Local Authority
Tower Hamlets
Electoral Ward
Canary Wharf
Westminster Constituency
Poplar and Limehouse

Supplier Information

Number of Suppliers
1
Supplier Name

EXCEEDING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-c6032ea1-8d30-4af3-90b0-e63dde1fd670-2025-01-23T09:40:43Z",
    "date": "2025-01-23T09:40:43Z",
    "ocid": "ocds-b5fd17-c6032ea1-8d30-4af3-90b0-e63dde1fd670",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "HBLB_2024_100",
        "title": "Short Term Procurement Management Requirement",
        "description": "The Horserace Betting Levy Board (HBLB) invites applications to manage a service tender process that is scheduled to start in January 2025. HBLB is a non-departmental public body (NDPB) sponsored by the Department for Culture, Media and Sport. HBLB is required by the Betting, Gaming and Lotteries Act 1963 to collect a statutory levy from the horseracing business of bookmakers and apply the funds raised to one or more of the following objectives: - the improvement of breeds of horses; - the advancement or encouragement of veterinary science or veterinary education; - the improvement of horseracing. In connection with the stated objectives and in the interests of the health and well-being of the horse population in Great Britain, HBLB contracts with a third party to provide a surveillance and monitoring service covering equine infectious disease in Great Britain. The current service agreement is due to expire on 31 October 2025, and a tender process for renewal of the service agreement is planned to start in January 2025. A press release announcing the arrangements was issued in 2021 and can be found at https://hblb.org.uk/release/685. HBLB is looking for a management consultant or consultancy to facilitate the tender process for the provision of the above service and to provide advice on transition to the new service and its safe contractual implementation. The assignment will include the following tasks: - Assistance with drafting tender documents - Attendance at meetings with the appointed oversight committee - Responsibility for posting of final tender document on Government website - Responding to queries from potential applicants - Collating, inspecting and analysing applications in respect of costs/functions/other features - Arrangement and management of application review and interview processes - Communication with applicants - Assisting HBLB in drafting new agreement - Advice on future agreement monitoring strategy Parties tendering for this service must be able to evidence: - Knowledge and experience of the government procurement process - Practical understanding of the British horseracing industry - Knowledge regarding the management of equine welfare particularly with regard to infectious disease - Experience of drafting contract opportunities and the resulting service contracts - Acceptable value for money Additional information: Please carefully read the instructions and information below. Failure to comply with the instructions may invalidate your tender. 1. Contract Period The contract is expected to be for a period of up to six months but the exact duration will depend on successful facilitation of the tender process for delivery of equine infectious disease surveillance and monitoring in Great Britain. The contract for the provision of this service must take effect from 1 November 2025. It is expected that the total number of days will be around 20. HBLB's preference would be for a fixed-price consultancy arrangement. 2. Receipt of Applications Applications must be submitted by email to: service.tender@hblb.org.uk before closure of the stated tender period. It is the responsibility of the tenderer to ensure that their tender is submitted before closure of the tender period; late tenders will not be considered. All tenders submitted will be acknowledged when received. 3. Confidentiality of Applications Please note the following requirements. You must not: a) Tell anyone else what your proposed contract price is or will be, before the time limit for delivery of applications. b) Try to obtain any information about anyone else's application or proposed application before the time limit for delivery of applications. c) Make any arrangements with another individual or organisation about whether or not they should apply, or about their or your proposed contract price. Failure to comply with these conditions may disqualify your tender. 4. Tender Selection HBLB is not bound to accept any tender. Tender selection will depend on multiple criteria as listed in the contract description above and not price alone. 5. Freedom of Information HBLB is subject to the Freedom of Information Act 2000 (FOIA) therefore information submitted to HBLB may be subject to FOIA disclosure. Commercially sensitive information or information given in confidence should be clearly marked. All FOIA requests for information will be dealt with according to Government's Freedom of Information Code of Practice.",
        "datePublished": "2024-11-26T13:20:50Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79418000",
            "description": "Procurement consultancy services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "79994000",
                "description": "Contract administration services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "E14 4PU"
                    },
                    {
                        "postalCode": "E14 4PU"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 20000,
            "currency": "GBP"
        },
        "value": {
            "amount": 30000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2024-12-18T23:59:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-01-20T00:00:00Z",
            "endDate": "2025-07-20T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/2071d98c-e31e-487c-b4da-94aa9c309af7",
                "datePublished": "2024-11-26T13:20:50Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/TY3q2rq7",
            "name": "Horserace Betting Levy Board",
            "identifier": {
                "legalName": "Horserace Betting Levy Board",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/TY3q2rq7"
            },
            "address": {
                "streetAddress": "10 South Colonnade",
                "locality": "LONDON",
                "postalCode": "E144PU",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Annie Dodd",
                "email": "annie.dodd@hblb.org.uk",
                "telephone": "02073330043"
            },
            "details": {
                "url": "https://www.hblb.org.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-07706566",
            "name": "eXceeding Limited",
            "identifier": {
                "legalName": "eXceeding Limited",
                "scheme": "GB-COH",
                "id": "07706566"
            },
            "address": {
                "streetAddress": "2-3 Blotts Barn Brooks Road Raunds Northamptonshire NN9 6NS"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/TY3q2rq7",
        "name": "Horserace Betting Levy Board"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-c6032ea1-8d30-4af3-90b0-e63dde1fd670-1",
            "status": "active",
            "date": "2025-01-22T00:00:00Z",
            "datePublished": "2025-01-23T09:40:43Z",
            "value": {
                "amount": 22785,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-07706566",
                    "name": "eXceeding Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-01-22T00:00:00Z",
                "endDate": "2025-07-20T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/2f8e44eb-8ce0-4cff-afea-a73a64d0f6a3",
                    "datePublished": "2025-01-23T09:40:43Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}