Award

Desk Booking System

STAFFORDSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

19 May 2025 at 09:15

Award Notice
Summary of the contracting process

The procurement process for a "Desk Booking System" has been completed by Staffordshire County Council, located in Stafford, West Midlands, UK. This procurement falls under the "Software package and information systems" category, with a total contract value of £209,760. The contract was awarded on 19th May 2025 to Matrix Booking, a large-scale supplier based in London, and the service period will run from 1st October 2025 to 30th September 2030. The procurement was conducted through a selective call-off from the Crown Commercial Services G Cloud 14 Framework, specifically designed to support agile and hybrid working environments within the council's properties. This process marks the tender's transition from the award stage to confirmed implementation.

This tender offers significant growth opportunities for businesses involved in software development, particularly those specialising in workplace management systems. Companies with expertise in creating user-friendly, scalable software solutions that integrate with existing platforms like Microsoft Outlook and Teams are well-suited to compete in similar future tenders. Furthermore, businesses that can facilitate comprehensive booking, reporting, and asset management functionalities, especially those certified for framework agreements, will find this sector lucrative. The procurement process also highlights an opportunity for SMEs and VCSEs, as the tender explicitly supports participation from these entities, opening further avenues for diverse business engagements.

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Notice Information

Notice Title

Desk Booking System

Notice Description

Staffordshire County Council Corporate Property team are procuring a contract for a desk booking system for Staffordshire Place 1 and 2 and Castle House The key outcomes that the service provider must deliver are: - o Support agile and hybrid working by facilitating desk, meeting room and other localised property bookings by asset types with a simple, easy to use web/desktop-based application. o To provide desktop, console, web and phone application booking system which can be integrated with Microsoft outlook & teams and scalable to an organisation level in terms of numbers being able to access the applications. o To provide comprehensive reporting by asset types to include details such as date, time booked, expired bookings and work orders. o Ability to add new sites/buildings, floor plans, asset items and asset ID's via provided admin system. o Ability to control and manage admin permissions and grant rights based upon users. o Ability to start/stop bookings and auto cancel if not booked within a specific time period. o Ability to view status of desks/meeting rooms/bookable asset, across several properties, in a floor plan/visual layout view and then select the available asset for booking. Contract called off from Crown Commercial Services G Cloud 14 Framework

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c65abb02-b652-4470-a608-1e19d80b68ad
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/248ff926-8ae0-4880-86bd-fa1549910375
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£209,760 £100K-£500K
Lots Value
Not specified
Awards Value
£209,760 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
19 May 20259 months ago
Submission Deadline
25 Mar 2025Expired
Future Notice Date
Not specified
Award Date
18 May 20259 months ago
Contract Period
30 Sep 2025 - 30 Sep 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STAFFORDSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STAFFORD
Postcode
ST16 2DH
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Stafford
Electoral Ward
Forebridge
Westminster Constituency
Stafford

Supplier Information

Number of Suppliers
1
Supplier Name

MATRIX BOOKING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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